Benefits and Payroll Administrator -Japanese Bilingual

Our client, a major Japanese Asset Management firm, is looking for a Benefit and Payroll Administrator in NY.

Position Summary :

This position is coordinating daily operations of group benefit programs and assisting payroll team with US / global payroll processing.

Essential Duties / Function :

• Assist in the preparation for annual Open Enrollment and ensure all enrollment elections are properly processed in a timely manner.
• Conduct benefit orientations for on / off boarding expatriate staff.
• Assist Human Resources in the coordination and implementation of benefits programs.
• Update benefit and payroll systems to ensure all related payments, deductions, and / or changes are properly captured.
• Complete all related transactions and calculate accruals for employee benefits.
• Assist a payroll manager with employee inquiries regarding payroll, accounting and benefits matters, administer and track leaves of absence, and update ADP System with employee time off requests.
• Support payroll manager with plan vendors, the affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums, and plan administration;

document and maintain administrative procedures for assigned benefit processes.

• Assist benefit audit activities and records to ensure they are updated.
• Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments, deductions, and / or changes are properly captured. Prepare GL entries.
• Assist individual tax filings for expatriate staff with payroll managers; collect required information, process and track tax payments.
• Support expatriates / overseas support teams / vendors regarding Global Mobility payroll.
• Conduct reconciliations on AMEX transactions using the Concur system and provide required reports to team in a timely manner;

collect receipts through the system, review submitted requests according to our policy, identify / correct errors through collaboration with the team, follow up with relevant parties as needed and meet deadlines.

• Assist the Sr. Staff Accountant with accounting matters, as requested.
• Language support for documents and emails exchanged in Japanese
• Evaluate and document procedures to improve efficiency and suggest improvements.
• Ad-hoc requests, as assigned.

Experience / Qualifications :

• Associates and / or Bachelors Degree in Human Resources, Accounting, Finance, Business or related field required.
• 2 + years experience in US and global payroll (Gross-up) payroll.
• Understanding benefits and accounting, is a plus.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP, MS
• Dynamics and Concur is preferred.
• Business level proficiency in English and Japanese is required.
• Excellent communication and interpersonal skills; ability to compose correspondence.
• Highly organized with strong attention to details. The ability to adapt to change in a business environment is also critical.

Ability to report on-site to the NYC office from Monday to Thursday is required