Executive Assistant to the CFO
Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocol
- Maintain all cash, wire payment, and funding logs in Microsoft Excel (daily as cash activity occurs)
- Confirm 100% of all new wire instructions are validated by verbal phone confirmation with appropriate vendors
- After investment funding, get confirmation from joint venture partners from third parties and fund their capital call obligations
- Assist the head of tax compliance with all tax payments and filings throughout the year.
- Ensure tax remains coordinated with the Treasury to make all quarterly tax payments
- Process and mail all tax returns that require physical mail with appropriate certified return receipts for all company-related vehicles
- Manage all document support for proof of mailings
- Save down bank statements monthly as part of books and records support
- Track receipt of periodic financial statement reporting for all JV-level entities
- Calendar management arrange meetings, calls, and video conferencing with platforms such as Zoom and Microsoft Teams
- Coordinate travel requirements by company policies
- Prepare expense reports (Concur) for team members (primarily CFO)
- Coordination of office events, such as office lunch meetings and outings, as needed
- Work with third parties and JV venture partners to obtain supporting documentation
- Assist in special projects
Qualifications
- 5+ years of applicable executive administrative support experience working in financial services, preferably with exposure to Treasury, Tax, or Finance functions.
- Exceptionally well-organized self-starter with time-management skills and the ability to manage multiple priorities and work effectively under pressure
- Focused on the implementation and maintenance of defined process flows for the execution of critical tasks
- Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint, to collate, manage, process and present data and information
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