Director of Procurement, Executive Administration

PLEASE NOTE : APPLICANTS MUST BE PERMANENT IN THE TITLE ADMINISTRATIVE MANAGER IN ORDER TO BE CONSIDERED.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.

1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution.

DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6, employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2, square mile watershed that extends miles north and west of NYC.

The Office of Executive Administration provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission, including direct support services to the Commissioner of DEP.

Services include managing all budgets, human resources management, facilities management, budget, procurement and training.

The Director of Procurement will report directly to the Bureau Administrator for Executive Administration and under minimal direction, with wide latitude for independent initiative, judgment and decision-making, manage complex fiscal administration, oversee & direct a professional staff responsible for all fiscal and procurement services, ensuring that these activities within the Office of Executive Administration run effectively and efficiently.

The selected candidate will oversee all procurement needs of 12 different bureaus and offices, with over employees, managing, under the purview of the Commissioner and CFO, along with several City Hall Offices, each with their own specific set of needs, DEP Sr.

Staff and City Hall Directors. The Director will serve as oversight for procurement of goods and services, overall responsibility for procurement actions based on the OTPS budget and bureau needs including, contracts, micro-purchases, service agreements, etc.

Will ensure compliance to all existing Procurement Policy Board rules, Agency Chief Contracting Officer and Comptroller rules and regulations.

Additionally, the candidate and will collaborate with all bureaus and offices under the purview of Executive Administration in the management of procurement metrics across the bureau to produce concise reports and recommendations for improvements;

work with Sr. Leadership on all levels to perform needs assessments, develop fiscal year spending plans, analyses, and reports.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical / administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

The supervisory work must have been in the supervision of staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.

The supervisory work must have been in the supervision of staff performing clerical / administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical / administrative work of more than

moderate difficulty; or

4. Education and / or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical / administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Preferred Skills

• Extensive knowledge of the procurement / contracting process and New York City Procurement Policy Board rules. -Strong contract management and administration skills overseeing and negotiating contracts.
• Working knowledge of information City-specific IT applications including FMS, Passport, etc. -Knowledge of negotiation best practices, both in-person and in written format.
• Strong leadership and change management skills.-Ability to build partnerships with Sr. Staff, managers, supervisors, and employees, and operate as a trusted advisor.
• Advanced analytical and reporting skills.-Excellent interpersonal and communication skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.