Administrative Assistant

Description

In the performance of their respective tasks and duties all employees are expected to conform to the following :

• Perform quality work within deadlines with or without direct supervision Interact professionally with other employees, customers and suppliers
• Work effectively as a team contributor on all assignments
• Support the efforts of management in meeting profit and growth objectives as established in the strategic business plan
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organizations
• Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA)

Job summary

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

Supports managers and employees through a variety of tasks related to organization and communication.

Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Requirements

Summary of essential job functions

• This job includes the following duties and any other as assigned by current manager :
• Provides administrative support to ensure efficient operation of office.
• Develop and maintain filing system.
• Keep track of office supplies that need ordering and research new deals and suppliers
• Reply to email, telephone or face to face enquiries
• Collect paperwork and other required documents for Safety and Human Resources
• Complete DOT Physical, Drug and Alcohol request for service paperwork
• Coordinating travel arrangements : flights, hotels, and rental cars
• Setting up new employees for online training Updating Safety / OSHA / Policy expiration fields in TMW
• Maintains knowledge of federal, state and local laws and regulations and ensures company compliance.
• Assist in the compliance with the Federal Motor Carrier Safety and DOT regulations regarding Hours of Service
• Assist the Dispatcher, Terminal, and Regional Manager in any and all tasks
• Assist Training Department with any and all tasks
• Support and cross train with other members of operations staff
• Any and all other duties assigned

Abilities required

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.

While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard.

The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Vision abilities required by this job include close vision.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Minimum requirements

• Familiarity of regulations pertaining to DOT and FMCSA Hours of Service a plus
• Safety work experience is a plus
• Strong knowledge of the transportation industry preferred.
• Excellent time management skills and ability to multi-task and prioritize work
• Superior interpersonal skills. Ability to get along with diverse personalities, interact tactfully and practice flexibility
• Strong verbal and written communication skills
• Detail oriented
• Ability to maintain a high level of confidentiality
• Strong problem solving, organizational, time management and analytical skills
• Intermediate skills in Microsoft Office Excel including pivot tables, graphs and data analysis
• Proficient in full suite of Microsoft Office products Special Position requirements Periodic travel may be required

Abilities required

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.

While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard.

The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Vision abilities required by this job include close vision.

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Salary Description 20.50 - 25