Administrative Assistant - Recruitment & HR Support

Administrative Assistant – Recruitment & HR Support

We are seeking a proactive, detail-oriented Administrative Assistant with a strong focus on recruitment coordination and HR administrative support. The ideal candidate is organized, a strong communicator and a critical thinker who can effectively manage competing priorities in a fast-paced environment. This position also supports general HR operations and office administrative functions, contributing to the smooth and efficient operation of the department and company as a whole.

This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months.

Responsibilities

• Recruitment Support (70%) : Post job openings on internal and external job boards; regularly audit and remove outdated postings to ensure listings remain current; coordinate with external recruitment agencies for candidate submissions and interview logistics; review and screen resumes and applications; schedule interviews across departments, time zones, and formats (onsite and remote); serve as the primary point of contact for candidates; maintain accurate records in the applicant tracking system (ATS); prepare, track and submit Personnel Action Forms (PAFs) and follow up for approvals; track and report recruitment metrics (e.g., time-to-fill, candidate pipeline status).
• HR and Administrative Support (30%) : Support onboarding activities (collect new hire documentation and coordinate access and equipment with IT and Security); create and maintain employee personnel files; ensure offer letters and onboarding documents are filed appropriately; support offboarding activities (collect company assets and file offboarding documents); coordinate and support employee events, training sessions, and meetings; arrange catering for meetings and events; maintain templates, records, and reports; maintain an up-to-date employee contact list; handle sensitive information with discretion; support general office administration (supply coordination, data entry, filing); collaborate with the HR team and Office Coordinator on cross-functional initiatives.
• Other Duties : Perform additional duties as required to support the efficient operation of the office.

Qualifications

Details

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