Administrative Assistant

Job Description

Job Description

Final compensation will be based on a combination of :

• Relevant work experience
• Education
• Project size
• Project location
• Required working hours
• Candidate subject matter expertise and / or specialty
• Ability to be approved by agencies / owners as required
• Final salary determination is negotiable*

Come bridge the gap between you and your career goals!

Recently ranked as a best U.S. construction workplace by Fortune Magazine, MLJ Contracting is driven by passion and built on trust.

When you work at MLJ, you work for a company that values your well-being, your talent, and your career aspirations. If you are looking for a fulfilling career, come join our family and turn big ideas into even bigger realities.

As the premier general contractor in the heavy construction market, MLJ Contracting successfully performs major public works projects for client agencies across the New York city area.

Proud of our quality workmanship and engaging projects, we always maintain the highest standards of safety and professionalism.

Want to build a career that stands the test of time? Join MLJ and lay the foundation for a better future.

We are seeking an Administrative Assistant to provide support and assist the Estimating Team to succeed submitting hard bids and design build proposals to the different agencies and clients.

EDUCATION / CERTIFICATIONS

College Degree or proven experience as an administrative assistant.

KEY RESPONSIBILITIES

• General office tasks and administrative duties.
• Maintaining office equipment and supplies.
• Answer and direct phone calls and emails from subcontractors.
• Coordinate tasks from various departments and ensure deadlines are met.
• Document control for construction bids and proposals.
• Fill out forms required to submit bids and proposals.
• Maintain communication and internal database for subcontractors and vendors.
• Upload and distribute bid documents.
• Experience in construction is preferred but not required.

QUALIFICATIONS OF THE POSITION

Proficiency in MS Office with emphasis in Excel, Word, Power Point, Outlook and Adobe.

SIGNIFICANT COMPETENCIES

• Adaptability : Responds resourcefully, flexibly, and positively when faced with new challenges and demands.
• Building Relationships : Establishes relationships inside and outside of the organization.
• Collaboration : Works effectively with others across the organization to achieve goals.
• Courage : Addresses difficult issues. Takes appropriate risk to do what is right and achieve success.
• Effective Communication : Prepares and delivers clear, accurate, effective, and persuasive written and verbal messages.
• Establishing Trust : Gains the confidence and trust of others.
• Strong Organizational Skills

Salary Range : $55,000 $90,000 USD

$55,000 $90,000 USD