AP & Payroll Manager

The AP & Payroll Manager is responsible for managing Wright-Patt Credit Union (WPCU) Accounts Payable (AP), Payroll, Tax, and external reporting functions, leading a team of two specialists in the execution of the credit union’s payment and reporting processes in accordance with regulatory and industry standards.

Additionally, this role serves as the primary accounting contact for WPCU’s nonprofit charitable subsidiary.

Supervises, coordinates, and provides backup for activities of the Accounts Payable team to ensure the accurate and timely processing of vendor invoices, reimbursement of partner-employee mileage and business expenses, and proper escheatment of aged outstanding vendor payments.

Supports the accounting month-end cycle via thorough review of AP accruals and comparison of expenses to forecasted amounts. (20%)

Supervises, coordinates, and provides backup for activities of the Payroll team to ensure the accurate and timely payment of partner-employee salaries and benefits, maintenance of WPCU’s chart of accounts within the ADP system, and proper review and certification of monthly General Ledger (GL) account reconciliations for payroll and benefits.

Supports the accounting month-end cycle via thorough review of payroll accruals and comparison of expenses to forecasted amounts. (20%)

With servant leadership principles, leads the Accounts Payable and Payroll teams including recruiting, coaching, and direction of highly skilled partner-employees while creating a positive work environment. (15%)

• Responsible for all accounting activities pertaining to the Credit Union’s charitable subsidiary, Sunshine Community Fund, including but not limited to : Regular posting of transactions within the donor management software and feeding of GL activity into the enterprise General Ledger system;
• daily reconciliation of cash and monthly reconciliation of all other balance sheet accounts; reporting of financials in nonprofit format using donor management software (including maintenance of report structure);

supports the Foundation’s executive director and staff for all accounting inquiries. (15%)

• Serves as coordinator and primary contact for all external reporting activities within the accounting department, including but not limited to : Monthly sets of financial statements and board reports, including maintenance of related report templates and workbooks;
• oversight of compilation and timely submission of quarterly NCUA 5300 Call Report; coordination of audit responses for annual regulatory examination and fiscal year audit;

completion of various government surveys or questionnaires. (15%)

Serves as a taxation contact for the Credit Union, including the following activities. (10%)

Directs preparation of annual IRS Forms 990 and 990-T tax returns, in coordination with third party tax preparer, to ensure compliance with IRS regulations while maintaining cost effectiveness.

Works with Credit Union business units to complete annual review of income subject to unrelated business income tax (UBIT), including evaluation and documentation of methodologies and calculations for allocable expenses.

Oversees accurate and timely submission of annual IRS Forms 1099-MISC or 1099-NEC for reportable payments issued to vendors and members.

Oversees accurate and timely submission of all withholding taxes, including annual filing of IRS Forms 1099-INT, 945 and 945-A, 1042 and 1042-S, related to member share dividends and IRA distributions.

Supervises processing of employee-partner tax withholdings and year-end tax statements via ADP.

Serves as coordinator for annual processing of all IRS Forms related to member deposit and loan accounts (1098, 1099, 5498), and works with the operational teams to complete validations and corrections.

Reviews all IRS inquiries, letters, or notices and coordinates with the Corporate Accounting Controller and / or Chief Financial Officer to provide an accurate and timely response.

Other duties as assigned to ensure assigned business units are operating efficiently and reliably, are in compliance with applicable laws, regulations, and rules, have appropriate operating controls to mitigate risk, and are performing at a high level. (5%)

Required Skills

The AP & Payroll Manager must be knowledgeable in GAAP, general accounting procedures and regulations that govern the accounting and taxation of both not-for-profit and nonprofit organizations.

The AP & Payroll Manager must also possess the following :

A Bachelor’s Degree in Accounting, Finance, or Taxation is required. Relevant work experience will be considered for degrees in other fields.

A minimum of five years’ experience in Accounting is required, preferably at a nonprofit organization or public accounting firm, and with emphasis in taxation, vendor payments, and payroll.

Previous supervisory experience is strongly preferred.

Experience with financial institutions is preferred.

CPA is highly preferred.

Exceptional verbal and written communication skills, including the ability to engage at multiple organizational levels. Demonstrated strategic thinking and ability to communicate effectively across multiple organizational levels.

Proven ability to develop sound policies, procedures, and practices for improved operating controls, productivity and / or efficiency.

Excellent computer skills and experience working with accounting software programs, including ERP systems (Fiserv Prologue or similar) and payroll software (ADP or similar).

Advanced proficiency with Microsoft Office applications, particularly with Excel and PowerPoint, is required.

Required Experience

The AP & Payroll Manager must be knowledgeable in GAAP, general accounting procedures and regulations that govern the accounting and taxation of both not-for-profit and nonprofit organizations.

The AP & Payroll Manager must also possess the following :

A Bachelor’s Degree in Accounting, Finance, or Taxation is required. Relevant work experience will be considered for degrees in other fields.

A minimum of five years’ experience in Accounting is required, preferably at a nonprofit organization or public accounting firm, and with emphasis in taxation, vendor payments, and payroll.

Previous supervisory experience is strongly preferred.

Experience with financial institutions is preferred.

CPA is highly preferred.

Exceptional verbal and written communication skills, including the ability to engage at multiple organizational levels. Demonstrated strategic thinking and ability to communicate effectively across multiple organizational levels.

Proven ability to develop sound policies, procedures, and practices for improved operating controls, productivity and / or efficiency.

Excellent computer skills and experience working with accounting software programs, including ERP systems (Fiserv Prologue or similar) and payroll software (ADP or similar).

Advanced proficiency with Microsoft Office applications, particularly with Excel and PowerPoint, is required.