Job Title : IT Assistant
Location : Location
Position Overview : We are seeking a highly organized and proactive IT Assistant to provide comprehensive support to our C-suite executives.
The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities :
- Administrative Support :
- Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting agendas, materials, and minutes.
- Handle correspondence, including emails and phone calls, ensuring timely responses.
- Communication :
- Serve as the primary point of contact for internal and external stakeholders.
- Facilitate communication between executives and team members, clients, and partners.
- Project Management :
- Assist in the coordination of special projects and initiatives.
- Track project timelines and deliverables, ensuring deadlines are met.
- Research & Reporting :
- Conduct research and compile data for reports, presentations, and briefings.
- Prepare and edit documents, presentations, and reports for executives.
- Office Management :
- Maintain organized filing systems and ensure that sensitive information is handled confidentially.
- Coordinate logistics for company events, meetings, and team-building activities.
- Financial Tasks :
- Assist with budget tracking and expense reporting.
- Process invoices and manage vendor relationships as needed.
Qualifications :
- Bachelor’s degree in Business Administration or related field preferred.
- 5+ years of experience as an executive assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience with Concur
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively.
- Discretion and confidentiality in handling sensitive information
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