Executive Assistant

EXECUTIVE ASSISTANT

Full-time Perm position

Onsite Westerville, OH (Potential for hybrid after 90 days)

Competitive compensation package

Summary of Position : The Senior Administrative Assistant is a highly motivated, versatile, articulate, and positive individual who possesses excellence in managing diverse administrative responsibilities.

This role will perform multiple tasks for the Executive Staff, demonstrating exceptional communication skills, problem-solving abilities, and adaptability to ensure efficient coordination of administrative functions in a fast-paced environment.

This is a critical role that requires this individual to know pulse that is the heart of the business to maintain a highly functional office environment.

Responsibilities :

• Provide comprehensive administrative support to the CEO
• Provide high-level administrative support to senior executives
• Assist with preparing documents, reports, and presentations for executive meetings and presentations
• Calendar management
• Coordinating meetings, Luncheons, and engagements
• Understand levels of importance and urgency
• Screen calls, emails, and other communications by responding or redirecting as appropriate
• Handle extremely confidential information with discretion and maintain strict confidentiality
• Oversee daily office operations, including managing supplies, equipment, facilities, and keep a record of associated costs, make recommendations for cost-saving
• Manage shipping logistics, ensuring accurate, and timely shipping, and mail distribution
• Organize and maintain files, correspondence, records, and other documents
• Creating and maintaining documents utilizing Word, Excel, and PowerPoint
• Complete, and prioritize ad hoc projects and reports as assigned
• Work closely with human resources to coordinate travel arrangements, assuring all travel needs are scheduled, confirmed, and communicated to the appropriate team member
• Assist with obtaining necessary travel documents, such as visas, Employee Information Forms, and travel insurance when needed
• Coordinate catering services for office events, meetings, and special occasions
• Identify opportunities for process improvements and efficiencies with office operations
• Perform other tasks as assigned

Requirements :

• Bachelor's degree preferred, but not required, Associate's degree with preferred experience
• 5 + years of proven successful experience as an office manager and / or executive assistant
• Strong problem-solving abilities and decision-making skills
• Must possess a strong commitment and passion to work in a fast-paced, team-oriented environment
• Must be articulate, detail-oriented, and have strong follow-up, organizational, and administrative management skills
• Ability to initiate and follow through on tasks independently, strong self-starter
• Ability to multitask, assess priorities, and maintain composure, professionalism, and diplomacy at all times
• Excellent verbal and written communication skills
• A strong sense of urgency
• Ability to multi-task, stay organized, and meet deadlines
• Complete understanding of the importance of confidential information
• Must be versatile and embrace & lead change
• Ability to support multiple team members across various departments.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and DocuSign.
• Maintains a positive attitude, fostering a supportive and collaborative work environment.
• Travel up to 10%

INMAY2024

CBMAY2024

LI-AS7