Executive Assistant (to the Americas CIO)
Job Summary
The Executive Assistant is responsible for providing administrative support to the Americas CIO. This role is expected to interact professionally with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.
Independent judgment is required to plan, prioritize and organize workload, and recommend changes in office practices or procedures.
Responsibilities :
- Schedules and organizes activities including meetings, appointments, travel arrangements, and conferences
- Responsible for creating and submitting expense reports in a timely manner
- Creates, develops, and / or edits visual presentations
- Establishes, develops, maintains and updates files
- Organizes and prioritizes large volumes of information and calls
- Handles confidential and non-routine information. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
- Prepares for and receives Visitors / Vendors to Vertiv
- Maintains office supplies for executive team
Requirements :
- Minimum of five (5) years’ experience providing support to Senior-level management
- Knowledge of standard office administrative practices and procedures
- Bachelor’s degree preferred
- Strong communication, teamwork and interpersonal skills with all levels of the organization
- Ability to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence
- Good understanding of metrics, analysis and utilization. Strong attention to detail ensuring data integrity
- Strong attention to detail
- Excellent computer skills; proficient and in-depth knowledge of relevant software such as Microsoft Office Suite (Word, Excel, PowerPoint) and internet research abilities.
Knowledge of MS SharePoint a plus
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS : Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength
OUR BEHAVIORS
- Own It
- Act With Urgency
- Foster a Customer-First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development
About Vertiv
Vertiv is a $;billion global critical infrastructure and data center technology company. We ensure customers’ vital applications run continuously by bringing together hardware, software, analytics and ongoing services.
Our portfolio includes power, cooling and IT infrastructure solutions and services that extends from the cloud to the edge of the network.
Headquartered in Columbus, Ohio, USA, Vertiv employs around 20,000 people and does business in more than 130 countries. Visit to learn more.
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided.
Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
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