Engagement and Administrative Assistant

Job Description

POSITION : Engagement and Administrative Assistant

LOCATION : Remote

SCHEDULE : 20 hours / week, Contractor

The Engagement and Administrative Assistant assists the Director of Engagement, Executive Director, and Board of Directors in its mission to support Finca del Nino Honduras as a Catholic mission that is modeled on the Holy Family to educate, protect, and promote healing and spiritual formation for orphaned and abandoned children.

Responsibilities

Donor Relations, Stewardship and Development Support

• Cultivate and steward relationships with donors and community members by following the donor communication plan including : executing and documenting follow-up calling, mailing, and other developmental activities to build donor relationships and enhance donor confidence in the organization.
• Maintain accurate and up-to-date records of donor interactions using the organization's CRM system.
• Strengthen and manage our sponsorship program and database.
• Assist in developing a quarterly donor letter / newsletter for mailing.
• Create and distribute monthly digital Donor Newsletters.
• Support the Development Director in other tasks as needed to advance the overall fundraising and development objectives of Farm of the Child.
• Execute and refine development strategies and priorities as articulated by the Director of Engagement
• Oversee our yearly Diocesan Mission Appeals processes.
• Participate in and support the Farm of the Child USA Development Committee.

Event Planning and Community Engagement

• Assist with the planning and execution of community-building events (Masses, fundraisers, dinners)
• Represent Farm of the Child professionally and enthusiastically at events and meetings.
• Distribute and design public relations and prospect materials.
• Help execute Social Media strategy as articulated by Executive Director

Administrative Support

• Submit and file all reimbursements for staff and missionaries.
• Receive, track, and file all paperwork pertaining to missionaries, visitors, Board members, etc.
• Receive and organize mail for the organization, including depositing and tracking mail donations.
• Help Service Committee with coordination of travel for University fairs and parish missions.
• When necessary, help coordinate travel of those traveling to / from Honduras.

Qualifications

• Bachelor's degree in a relevant field (such as business, communications, nonprofit management) preferred
• Strong written and verbal communication skills including the ability to write for a diverse group of stakeholders and on various digital platforms
• Basic understanding of fundraising principles and donor relations.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational skills and attention to detail.
• Interest in and commitment to the mission of Farm of the Child / Finca del Nino
• Salesforce and / or Google ads experience preferred
• Spanish proficiency preferred
• This position may require occasional travel and flexible hours, including evenings and weekends, to attend events or meet with donors.

Reporting

Supervisor : Executive Director

Weekly priority setting and summary of hours / projects

Physical Requirements

• The physical demands and attributes list below are representative of those that must be met by an employee to successfully perform the essential functions of the Engagement Assistant Position
• Sitting most of the time while standing, walking, bending and reaching periodically.
• Engaging in repetitive movements of wrists, hands, and fingers - typing and / or writing.
• Working frequently at close visual range ( preparing and analyzing data and figures, transcription, extensive reading).
• Receiving, reading, interpreting, and responding to oral and written communication.
• Exerting up to 20 - 40 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Work Environment

• Throughout the course and conduct of working as a Engagement Assistant, the following conditions may apply :
• Work is generally performed in a remote office-like environment
• May be moderate exposure to hazards, extreme temperatures and weather conditions, slippery or uneven surfaces, noise, and / or illnesses
• Occasional overnight travel (less than 10%)

Apply

Interested candidates for this contract position should send :

1) a letter of introduction; and

2) a resume to Sara Wizniuk at , Attn : Engagement Assistant Search Committee. Contractor applications will be reviewed beginning Oct 7, 2024 until the position is filled.