Payroll Senior Specialist

Title : Payroll Senior Specialist

Location : Omaha, NE (On-Site)

Department : Payroll

Reports to : Payroll Manager

Positions Supervised : None

Travel Required : Occasional as to attend annual convention and seminars, less than 10%

Compensation : $24 - $30 / hourly, Non-exempt; based on experience

Office Hours : Monday-Friday, 8am-5pm

Who We Are.

At Signal we make local ownership our strategy. We are the approachable global security brand, providing peace of mind to pursue passion in life for everyone who touches our brand.

Our mission is to ensure our customers, owner-operators, and employees feel empowered in their communities and life.

We're your path forward, empowering you to become a subject matter expert supporting our network of customers and franchises who accelerate us into the future.

As industry leaders, we invest in leading business technology and resources that free you to focus on developing your career.

We're an opportunity to combine your passion to serve and your ambition to grow as you make a lasting investment in your future.

Your Role.

The Payroll Senior Specialist will manage and process payroll operations for home office as well as for franchise owners, ensuring compliance with local, state, and federal laws.

This role will require a strong knowledge of payroll systems, tax filings, and timekeeping software. The Payroll Senior Specialist will also provide training, reporting, and auditing services to franchise owners, while maintaining consistent communication and offering expert guidance on payroll matters.

What You’ll Do in This Role.

• Process payroll for home office and franchise owners, ensuring compliance with local, state, and federal regulations.
• Assist with tax filing processes within payroll platform, ensuring timely and accurate submissions.
• Pull hourly data from proprietary timekeeping software and import it into Payroll Software.
• Enter payroll adjustments such as deductions, commissions, bonuses, and other payroll items.
• Set up and manage garnishment deductions within the payroll system.
• Generate reports for franchise owners and management, including payroll and accounting cash reports.
• Provide payroll training for new franchise owners and ongoing support for established owners.
• Serve as a resource for payroll, tax, legislative updates, onboarding, and other payroll-related matters.
• Track and provide payroll measurements and trends to management for analysis and decision-making.
• Respond promptly to emails and phone inquiries from franchise owners and other stakeholders.
• Regularly communicate with franchise owners to maintain an open and productive dialogue.
• Conduct payroll audits for franchise owners upon request.
• Update and maintain internal and external payroll process training guides.
• Participate in special projects and tasks as assigned.

This job description does not contain a comprehensive listing of activities, duties or responsibilities that are required of the position.

Other duties, responsibilities and activities may change or be assigned at any time due to organizational needs.

Qualifications / Knowledge :

• Associate’s degree preferred.
• 3-5 years’ experience with payroll processing, timekeeping systems and report generation.
• Strong knowledge of local, state, and federal payroll regulations, as well as knowledge of other state tax laws.
• Payroll Tax / Garnishment knowledge.
• Experience with ADP software preferred but not required.
• Must be able to provide training and support to franchise owners and teams.
• Deeply passionate about our mission and can articulate why.
• Willing to contribute to a Championship Culture of teamwork, passion, and collaboration.

Skills / Abilities :

• Attention to detail and precise accuracy is a must.
• Excellent customer service and problem-solving ability.
• Ability to pull, analyze and organize payroll data.
• Successful at building relationships remotely.
• Enthusiastic team player with the desire to create a positive work environment.
• Ability to exercise sound and timely judgement and maintain confidentiality of sensitive information.
• Must be able to work both independently and as a member of a team with a strong sense of urgency and initiative.
• Strong written and verbal communication skills.
• Ability to perform in a deadline driven environment.
• Must be able to pass a background check including Motor Vehicle Report.
• Must be able to complete all physical requirements of the job with or without reasonable accommodation.

What’s in it For You?

• Competitive base pay, quarterly bonus plan, and long-term incentive plan
• Medical, dental, vision, FSA / HSA options, and employee assistance program covering employee and eligible dependents
• 100% company paid life insurance, short-term disability, and long-term disability.
• 401k
• Paid Time Off and Holidays
• Career development assistance
• Tuition Assistance through Bellevue University
• Special recognition for employee birthdays and anniversaries
• Company-hosted celebrations

The Office Environment :

As part of the company, you can expect to work in a standard office setting where there is a positive team atmosphere. Our office is a collaborative space where cross-department projects are frequent.

Occasional overtime may be required as business needs dictate. You will have exposure to moderate noise levels and on occasion outside weather conditions (walking between buildings, networking events).

Physical Demands :

Requires sitting and standing associated with a normal office environment. Manual dexterity needed for using a calculator, computer keyboard, and phone.

This description is intended to provide only basic guidelines for meeting job expectations.

Physical Demands key :

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs. / day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs. / day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. / day)

O (Occasionally) Walk, Reach above head, Climb, Crawl, Squat, Kneel, Bend, Carry 11 lbs. or more, Push / pull 11 lbs. or more

F (Frequently) Stand, Sit, Handling / Finger dexterity, Reach outward, Carry 10 lbs. or less, Push / Pull 10 lbs. or less

Signal is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.