Office Assistant
Description :
Administrative Support
- Research, prioritize, and follow up on incoming issues and concerns addressed to the President,
- including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
- Edit and complete first drafts for written communications to external stake holders.
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting, acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the department.
- Prioritize conflicting needs; handles matters expeditiously, proactively, often with deadline pressures.
Project Assistance
- Manage a variety of special projects for the President, many of which may have organizational impact.
- Follow-through on projects to successful completion.
Analytical Skills
- Strong analytical skills for problem-solving, decision-making, and data-driven insights.
- Ability to effectively interpret and leverage information to drive organizational success.
- Innovate solutions, and contribute to strategic initiatives.
- Use statistical and analytical tools (such as Excel, SPSS, or Tableau) to interpret and visualize data.
- Identify trends, correlations, and insights from large datasets.
- Apply quantitative and qualitative methods to analyze data and derive actionable recommendations.
Requirements :
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Education and Experience Requirements
- Bachelor's degree preferred
- Strong work tenure : five to 10 years of experience supporting C-Level Executives
- Experience and interest in internal and external communications
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
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