Graduate Program Administrator

Job Posting Title :

Graduate Program Administrator

Hiring Department : Special Education

Special Education

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : General Notes

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.

Additional information is available at https : / / hr.utexas.edu / prospective / benefits.

Purpose

Administer the graduate program in the Department of Special Education through the effective delivery of programs and services for graduate students.

The Graduate Program Administrator serves as the primary point of contact for graduate students and as the liaison between the graduate students, the College of Education and the Office of Graduate Study.

Responsibilities

• Develop and implement standards, expectations, and goals of the department and / or college and serve as liaison to the Graduate School, College of College of Education, and other university offices.
• Advise and / or mentor students and faculty members in recruitment, admission, academics, progress towards degree, completion rates, professional development, employment, and administrative functions, provides training sessions and presentations to graduate students as well as offer counseling on topics such as financial aid, employment, housing, transportation, insurance, etc.
• Organize and oversee recruiting new students, graduate admissions, and fellowship nominations and awards.
• Assist with the hiring of Teaching Assistants, Assistant Instructors, Graduate Research Assistants, and similar instructional positions;

act as HR representative for graduate student employees.

• Manage graduate program budgets and expenditures like process scholarships, fellowships, and tuition payments.-
• Maintain student records; collect and organize data to assess and evaluate graduate program effectiveness, student retention, grade point averages, and academic outcomes.-
• Assist Graduate Advisor and Graduate Program Committee.

Required Qualifications

Bachelor's degree and five years experience as a Graduate Coordinator at UT Austin or an equivalent institution. Capacity to work independently without substantial guidance.

High standards, professional demeanor, professional communication skills, and the ability to compose accurate and timely correspondence.

Ability to work independently and as part of a team, to organize, prioritize, and report on competing projects. Must be able to set and meet deadlines as well as work regular hours and arrive to work punctually on a routine basis.

Proficiency in Microsoft Word and Excel, knowledge of university policies and procedures; proficiency in the following UT systems : *DEFINE / *NRRECS / *GSADM , EASI, NRECS, Workday, and FRMS;

Relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree or higher in a related fi eld. More than fi ve years of experience administering or co-ordinating a program, at least three of which involved serving as a graduate coordinator.

Experience and familiarity with The University of Texas at Austin, its policies and procedures . Evidence of effective communication skills and attention to detail;

demonstrated ability to prioritize and track tasks; strong interpersonal skills; ability to write reports and create planning documents.

Salary Range

$63,000+ depending on qualifications

Working Conditions

Typical office environment. Limited supervision from the Graduate Adviser, Department Chair, Dean, or their delegate.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.