Project Coordinator

Job Description

Job Description

PROJECT COORDINATOR

The project coordinator position is a support role for our production and selection departments. In this role, you are responsible for accurate data entry of critical project information.

Attention to detail, great communication skills, and a positive attitude are attributes that lead to success in this role.

Culture fit and adherence to our core values is essential to be on the team. Our goal at PKB is to deliver the best client experience in the industry.

If you are excited to work with a growing team focused on success and constant improvement, this may be the right place for you.

CORE VALUES

• Honesty
• Transparent Communication
• Humility
• Integrity
• Tenacity

COMPANY FOCUS

To guide with the purpose of living more

REPORTS TO

Production Manager

DUTIES AND EXPECTATIONS

PRODUCTION

• Update project schedules with each field supervisor on a daily basis
• Verify status of construction schedule items to serve as a check and balance before tasks are marked complete.
• Update BT schedule for each active production project with accuracy up to 3 weeks into the future
• Create initial purchase orders for new projects
• Assign and verify trade partners have confirmed schedule items up to 3 weeks into the future
• Advise production managers of potential delays that would result in a project exceeding the substantial completion date
• Review and classify activity codes in the BuilderTrend Cost Inbox feature
• Actively collaborate in conjunction with project developer, production manager, and field supervisors to acquire and properly file trade partner bids
• Review selection cards and purchase orders for accuracy and report discrepancies to project outfitter & production manager
• Finalize production schedule detailing including assignment of trade partners and linking of associated purchase orders to the schedule items
• Assist production manager and field supervisors with entry of change order pricing and details
• Schedule warranty service appointments
• Sources materials and provide price quotes as needed
• Initiate and manage material returns, ensuring credits are issued

SELECTIONS

• Entry of detailed selections in BuilderTrend
• Add selection cards in BuilderTrend
• Add photos of selections to each design choice
• Add links to products to each design choice
• Add pricing to to each design choice per estimate and or available quotes
• Follow up with client to ensure selections are made by the deadlines needed to start the project on time and finish on time
• Update BuilderTrend selections with the following information; expected arrival date, location of the item, and information related to delivery and backorder status
• Review job running totals to ensure accuracy of selection financials

SKILLS AND REQUIREMENTS

• Minimum 2 year remodeling construction experience
• College associates or bachelors degree
• Construction trades experience
• Corporate purchasing experience
• Familiarity and or capacity to master project management software applications. Experience with BuilderTrend is preferred
• Strong and clear verbal and written communication
• Proficient in Google Suite or Microsoft suite (word documents, spreadsheets, email)
• Minimum 2 years service oriented background or similar experience
• Detail oriented
• Transportation and clean driving record

METRICS

• Selections approved
• Selections accuracy
• Completed project ToDos
• Schedule accuracy up to 3 weeks out
• Positive peer feedback
• Amount of projects managed annually
16 days ago