PROJECT COORDINATOR (REMOTE)

Job Description

Job Description

Compass Corporate

Salary : $70k-$90k BASE TO COMMENSURATE WITH EXPERIENCE

Other Forms of Compensation : BONUS ELIGIBLE

A family of companies and experiences

As the leading foodservice and support services company, Compass Group USA is known for our great people, great service and our great results.

If you’ve been hungry and away from home, chances are you’ve tasted Compass Group’s delicious food and experienced our outstanding service.

We have over 284,000 US associates who work in award-winning restaurants, corporate cafes, hospitals, schools, arenas, museums, and more in all 50 states.

Our reach is constantly expanding to shape the industry and create new opportunities for innovation. Join the Compass family today!

great people. great services. great results.

Each and every individual plays a key role in the growth and legacy of our company. We know the next big idea can come from anyone.

We encourage developing and attracting expertise that differentiates us as a company as we continue to raise the bar.

Job Summary

We are seeking a Project Coordinator to manage key operational tasks across team project management tool coordination, financial initiatives, & overall proposal management.

This role requires expertise in project management tools, proposal writing, invoice management, and marketing support to ensure smooth project execution and contribute to business growth.

Responsibilities :

• Assist in drafting and preparing high-quality proposals in response to incoming requests.
• Collaborate with team members to ensure timely submission of proposals while maintaining compliance with client specifications.
• Monitor and track proposal requests to prioritize workloads effectively.
• Oversee the organization and maintenance of project documents, ensuring accuracy and accessibility.
• Manage Smartsheet data and processes to enhance workflow efficiency and reporting capabilities.
• Develop and implement best practices for document management to improve team collaboration.
• Streamline the invoicing process to reduce turnaround time and improve cash flow.
• Maintain an organized system for tracking accounts receivable and ensure timely follow-ups.
• Prepare project reports to report on overall project activity.
• Facilitate coordination between legal teams and external architects / clients to ensure contracts are processed efficiently.
• Monitor contract timelines and deliverables to avoid delays in project execution.
• Maintain organized records of all contracts and agreements for easy access.
• Assist in the development and distribution of monthly articles to enhance the company’s market presence.
• Support the management of the team portfolio, ensuring it reflects current projects and capabilities.
• Collaborate with the marketing / communications team to identify opportunities for promoting our services and enhancing brand visibility.

Qualifications :

• Bachelor’s degree in Business Administration, Project Management, or related field (preferred).
• Proven experience in project coordination or a similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in project management tools (e.g., Smartsheet) and Microsoft Office Suite.
• Proficiency in Adobe creative suites
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Apply to Compass Group today!

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer : this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position.

While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

We encourage applicants with a criminal history (and driving history) to apply.

Compass Corporate maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

Associates at Corporate are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance / AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site / state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Req ID : 1365389

Compass Corporate

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