Operations Program Coordinator

Operations Program Coordinator-35050University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Orthopedics

Job Title : Operations Program Coordinator

Position : 00827978 Requisition : 35050

Job Summary :

This full-time, University Staff (non-classified) position is responsible for providing high-level program support to the Department of Orthopedics, including Section Chiefs, faculty and staff.

This individual will be responsible for the coordination of their program(s) and their faculty across several UCHealth sites along the front range.

This position will communicate, document and support all of the efforts for the faculty and in doing so will maintain relationships with various personnel throughout the School of Medicine and Affiliate Hospitals.

This role requires the flexibility to travel between multiple site locations across the front range and work in a hybrid manor.

This role must exercise critical judgement and considerable initiative in administrative management. Responsibilities for this position include multiple calendar management, generating documents, meeting coordination and preparation, presentations, spreadsheets, travel arrangements and reimbursements, medical legal activities, call schedule management, academic and clinical scheduling.

This position provides cross coverage for other administrative positions as needed.

Key Responsibilities :

• Assists with academic and clinical scheduling for faculty support including Outlook and the Qgenda system to provide superior level of service to ease the administrative burden on faculty.
• Coordinates meeting space needs on and off campus; coordinates events for their program(s), including selecting, scheduling the venue and catering or food ordering, and manage guest list / invitation, while ensuring compliance with university policies and affiliate partner policies.
• Works with Operations Director, Provider Support Program Manager and Regional Manager to implement identified needs for the program such as faculty recruitment, scheduling, logistics and assist with various projects as needed.
• Manages provider licensing, certifications, professional memberships, hospital re-credentialing, CME tracking, Curriculum Vitae and any deadlines related to medical faculty.
• Manges scheduling and billing for medical legal request process.
• Recruitment and onboarding support for new faculty.
• Process procurement requests, travel arrangements (including international), and reimbursements for providers using Concur travel & expense system as well as COR360

Work Location :

Hybrid this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

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