Executive Assistant to the Vice Chancellor for Academic & Student Affairs

Description

The Colorado Community College System (CCCS) is hiring an Executive Assistant to the Vice Chancellor (VC) for Academic & Student Affairs.

We’re looking for someone who is a great connector and communicator who thrives in an environment where no two days will be the same.

If you are looking for an opportunity to take your executive support skills to the next level, this position may be for you! CCCS provides generous leave, excellent benefits, and flexible work schedules, including hybrid-remote work within the state of Colorado.

Examples of Duties

In this position you will provide a high level of confidential and executive administrative support for the VC while ensuring efficient and effective operations for the Academic and Student Affairs (ASA) division.

This role offers the opportunity to work with people at all levels of the System Office and the CCCS colleges, along with the general public and significant community partners.

The position also supervises three administrative assistants.

Manage various administrative responsibilities needed to achieve the goals of the Academic and Student Affairs division.

This work includes high-level problem solving, directing office staff in their support functions, facilitating confidential communication, and completion of joint projects with other divisions or campuses.

• Manage and oversee the VC’s calendar. Schedule and manage changes or cancellations with all appointments, meetings, conferences, speaking engagements, special events, and other commitments, while maintaining an efficient flow of information between all levels of the VC’s internal and external constituents.
• Oversee the daily workflow of the Admin Support Team, which provides administrative operations and program coordination support on a variety of projects, events, and task management requests across the ASA Division and provides direct administrative support to the Associate Vice Chancellors.
• Design, develop, and execute division initiatives and large-scale events including trainings, conferences, council meetings, and recognition ceremonies.

Required Qualifications

• Bachelor’s degree or an equivalent combination of education and / or experience.
• Two years of professional experience providing executive or high-level administrative services.

Supplemental Information

Attributes that will contribute to success in this position :

• Proficient in Microsoft Office 365 Suite products sufficient to schedule, compose, create, modify and save calendars, memos, letters, documents, reports, charts, sites, presentations etc.
• Able to manage projects independently.
• Proficient in developing, interpreting, and monitoring complex budgets.
• Demonstrated understanding of and commitment to diversity, equity, inclusive excellence, access, social justice; a genuine broker of diverse ideas and points of view.
• Demonstrated understanding of and commitment to integrity and ethical behavior.
• Exceptional problem solving and negotiation skills, with the ability to work across organizational boundaries to drive closure of complex delivery challenges.
• Strong written and verbal communication skills, with the professional confidence and credibility to effectively engage and interact with senior and executive management.
• Creative thinker to conceptualize project content, and then have the organizational mind to create a pragmatic plan of action.
• Current knowledge and understanding of administrative processes and procedures used in the operation of a large organization and the ability to effectively apply knowledge to other applications.
• Able to work collaboratively with teams to produce results.
• Demonstrated ability as a self-starter with a positive attitude in order to successfully navigate change, ambiguity, and setbacks.
• A high level of integrity and discretion in handling confidential information.

Work Location / Travel Expectations :

• The office location for this position is 9101 E. Lowry Blvd. Denver, CO 80230.
• Occasional in-state travel, as well as annual out-of-state conference attendance, may be required.
• Alternative work arrangements, including flexible schedules and remote work may be available. All work must be completed in the state of Colorado.

The Colorado Community College System is the state’s largest provider of higher education and workforce training, consisting of 13 colleges and over 35 locations across the state, educating approximately 113,000 students annually.

In addition, we train more than 4,000 Coloradans each year through customized employer training programs. Our mission is to provide accessible, responsive learning environments where students can achieve their educational, professional and personal goals in an atmosphere that embraces academic excellence, diversity and innovation.

We are an organization that encourages individuals to bring their whole selves to work.

CCCS believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive.

In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Note : per the Colorado Job Application Fairness Act, an applicant may redact information from their resume, cover letter, and / or transcripts that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

If your position requires us to review an official transcript, without redacting, we will request one as part of our conditional offer process.

In order to evaluate work experience against established requirements for positions, we are still requesting dates of service (month and year) for positions in the applicant’s work history.