Accounting Specialist

RATE & BENEFITS

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• $31-33 / hr
• M-F Day Shift
• 3 weeks vacation + 100 hours mental health / sick leave + 11 paid holidays
• Employer paid premiums for employee medical, dental, vision, life insurance benefits + more!

NUTS + BOLTS

The Accounting Specialist position is responsible for the accounting administration of COTS’ Homeless Prevention Program.

This position will be responsible for issuing payments for all financial assistance requests received from the program’s service providers within Sonoma County.

In addition, the Accounting Specialist will be responsible for processing monthly invoices received from the services providers for reimbursement of direct service personnel and program operating costs, and the tracking of these expenditures to their respective grant budgets.

This position is also responsible for COTS monthly grant billing to the City of Santa Rosa for the consolidated reimbursable expenditures incurred by COTS and the service providers as well as the recording of billing revenue for CalAIM services provided to COTS’ eligible participants.

This position requires accurate, complete, and timely documentation, tracking, and reporting of all contract expenditures, as well as billing management to grants, account receivable, cash receipts and bank reconciliations.

The Accounting Specialist reports to the Senior Accountant.

ESSENTIAL DUTIES

• Process financial assistance payment requests and monthly invoices from service providers.
• Ensure all transactions have complete and accurate documentation including W-9s for landlords / property managers and comply with contract terms for each related contract.
• Issue Accounts payable payments; ensuring delivery of checks in a timely manner.
• Administer online payments as needed.
• Assist service providers with payment request and billing requirements, as well as other financial related requirements identified in their contracts.
• Provide oversight, tracking and reporting of multiple grants’ expenditures for regional service providers and revenue and expenditures for funder’s billing, ensuring each transaction is accurate and eligible.
• Work closely with the Associate Director of Homelessness Prevention and deliver timely and accurate financial reporting.
• Oversee all relevant accounting related matters regarding the Homelessness Prevention Program.
• Maintain and reconcile balance sheet and general ledger accounts monthly.
• Processes 1099s at the end of calendar year.
• Deliver projects and other duties as assigned by the Senior Accountant, or Chief Operating Officer.
• Adheres to HIPAA security requirement standards at all times.
• Other duties as assigned.

QUALIFICATIONS

• Exceptional organizational, customer service, interpersonal and communication skills.
• Exceptional attention to detail.
• Strong working knowledge of accounting best practices and procedures.
• Advanced accounts payable and accounts receivable experience.
• Proficient with Microsoft Office 365 Word, Excel, Outlook.
• Sage Intact experience preferred.

EDUCATION

3+ years of experience working with general ledger, accounts receivable, and accounts payable; associate degree in accounting or related field preferred.

LANGUAGE, MATH & REASONING SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to accounting practices. Ability to write business level correspondence.

Must possess good listening skills and the ability to interpret a variety of instructions furnished in written, oral, and database form.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver’s License, current auto insurance, and acceptable motor vehicle report required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, use hands to finger, handle, or feel objects, tools, or controls.

The employee is occasionally required to stand, walk, stoop, kneel or crouch. The employee is occasionally required to climb or balance.

The employee must occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. Office temperatures are usually moderate. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

This position’s primary location is 900 Hopper Street, Petaluma. Telecommuting up to one day per week may be optional depending upon client, colleague and supervisor needs.

Please apply with your resume to [email protected] Candidates with lived experience are encouraged to apply.

We strive for diversity, equity, inclusion and belonging in our workplace. COTS supports full vaccination and booster. COTS requires acceptable background check and if applicable, acceptable Motor Vehicle Report.

COTS is a drug and alcohol-free workplace environment. COTS is committed to its mission, principles and values and expects the same dedication from its employees.

Integrity, Respect, Equity, Collaboration, Celebration and Outcomes are the cornerstone of all that we do and how we measure ourselves as an organization.

COTS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

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