Booker T Washington Elementary Registrar 1.0 FTE

Description :

Maintain complete and accurate student accounting records for students in an assigned school.

Job Summary :

• Maintain student files related to grades, records and test results; maintain confidential files and records.
• Maintain student demographic information in computer.
• Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
• Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
• Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
• Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
• Complete and transmit monthly reports to Central Office as assigned.
• Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
• Perform clerical duties such as typing as requested; assist with special projects as needed.
• Process requests for driver verification forms.
• Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities;

update student permanent records as needed.

• Operate a variety of office equipment such as a computer, fax machine, calculator, copier, and other machines as required.
• Perform other duties as assigned.
• Maintain regular attendance.

Qualifications :

• High school diploma or Certificate and three years of responsible clerical experience including one year experience working with student records.
• Must take all required clerical assessments and earn a passing score.

KNOWLEDGE OF :

• Accurate record-keeping methods and practices.
• Basic knowledge of data processing and computer output readings.
• Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Reading and writing communication skills.
• Applicable sections of State Education Code and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• District organization, operations, policies and objectives.
• State regulations regarding competency tests, health records and confidentiality.

ABILITY TO :

• Perform complex clerical tasks involving independent judgment and requiring accuracy.
• Establish and maintain official permanent records of students.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Post, check and maintain file and statistical records accurately.
• Establish and maintain cooperative and effective working relationships with students, staff and the public.
• Add, subtract, multiply and divide quickly and accurately.
• Operate office equipment including computer terminal and printer, typewriter and calculator.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.

Working Conditions :

• Work is performed while standing, sitting and / or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to pounds
17 days ago