Administrative Assistant

Description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking an Administrative Assistant to join our team in Princeton, NJ. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Assist in scheduling and maintaining vehicles
• Maintain inventory supply for homes, order supplies from vendors, and process orders
• Schedule contractors and obtain estimates for service
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
• Additional tasks and responsibilities may be assigned

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing own vehicle
• Occasionally lift up to 15 pounds

Send resume to : [email protected]

Community Options is an Equal Opportunity Employer M / F / D / V