People First Recruiting Administrator

Summary Description

The People First Recruiting Administrator is an integral member of the People First Department. This role provides administrative, coordinator and recruiting support to the Recruiter / s and hiring managers.

The emphasis of this role is to ensure that all administrative recruiting needs are met and that we continuously have a flow of candidates in Pre-hire process.

Confidentiality will always be maintained, with no exceptions. The success of this position will be demonstrated through a variety of deliverables, including but not limited to : Organization of applicant files such as initial documents, data entered in trackers and systems and paperwork;

accurate and timely reporting; efficient and accurate handling of all applicant and pre-hire paperwork; confidential and proper handling of all pre-hire paperwork, and upkeep of all administrative responsibilities in the recruiting sector.

Key Tasks and Responsibilities

Upholds the company core values.

Presents themselves in a professional, organized manner that conveys confidence and willingness to be approached.

Reviews applications and resumes to determine qualifications and relevance to job requirements

Performs administrative recruiting activities for all open positions.

Help with interviews as needed

Manages and submits all background checks

Manages and submits OIG, SAM and other checks as required by clients

Prepares and updates recruiting and Pre-hire trackers for all positions

Process Pre-hire documentation for all applicants

Offers solutions to general administrative issues

Manages full ATS system along with screening third party vendors

Completes two-week check in's with all new hires

Maintains great working relationships with staffing agencies as needed

Collaborates with the hiring managers and / or other human resource staff during the offer process

Calling clinics and reviewing all portals for results

Attends job fairs as needed

Escalates any discrepancies or hold with the pre-hire process

Other duties as assigned.

Education & Training

Must go through HIPAA and Fraud, Waste, & Abuse training.

High School Diploma

Knowledge and Experience

Proficient in oral and written communication skills

Outstanding and proven Customer Service skills

Must be flexible, able to multi-task, retain information, and have the capacity to work in a fast-paced work environment

The position may require sitting and / or standing for extended periods of time.

The position may require you to collaborate with other employees, managers, offices, and departments.

Must maintain confidentiality and use discretion.

Must learn and work with Leader Standard Work

Core Competencies

Ideal candidate will possess effective organization, time management, and communication skills - oral and written, as well as the ability to problem-solve.

Must be flexible, able to handle pressure and deadlines, demonstrate initiative, and have excellent written skills. Accuracy and attention to detail are required.

Physical Requirements

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk and / or hear, both in person and by telephone;

use hands repetitively to finger, handle, feel or operate standard office equipment including a computer; reach with hands and arms, and lift up to 25 pounds.

Working Conditions

Office environment, indoors, and potential from working from home.

Working Hours : Monday- Friday, 8 : 30am - 5pm PST

Hybrid Schedule : Required to be in-office (1) day out of the week.

Secure Transportation is an Affirmative Action / EEO employer.