Proposal Manager

Position Details Proposed Start Date 08 / 01 / 2024 Classification Title Fiscal Services Rank N - No Rank Working Title Proposal Manager Department 400401 - SPA Sponsored Projects Office Position Number D92654 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE Tenure Status N - not applicable Position Summary Brief Description of PSU / School / Dept Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities.

Our mission to let knowledge serve the city reflects our dedication to turning ideas into action in Portland and around the world.

The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and , from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs.

We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

Position Summary The Proposal Manager is a professional staff member of Sponsored Projects Administration (SPA), the centralized administrative unit at Portland State University (PSU) responsible for University-wide administration of external funding received by the University in the form of grants and contracts for research and other scholarly activity.

SPA staff provide expertise and professional support to faculty and staff throughout the sponsored projects lifecycle :

The Proposal Manager leads a team of Proposal Analysts responsible for assisting Principal Investigators with the development and submission of sponsored project proposals.

In addition to supervising, training, and mentoring Proposal Analysts and managing the team’s workload, the Proposal Manager resolves complex issues escalated from other team members, provides education and advisement on the proper preparation of proposals, and works to ensure the successful and compliant submission of sponsored project proposals.

Minimum Qualifications Bachelor’s degree and three or more years of related experience A Master’s Degree may substitute for a portion of experience requirementsRelated experience includes :

• Experience reviewing and interpreting funding opportunity announcements and preparing proposals for submission to federal and non-federal sponsors
• Experience preparing budgets
• Experience interpreting and applying federal and state laws and regulations, including experience in financial management of sponsored awards
• Working knowledge of federal regulations governing research (, OMB Uniform Guidance, Federal Acquisition Regulations, and sponsor policies)

Knowledge, Skills and Abilities Required to Perform the Duties of the Position :

• Excellent verbal and written communication skills
• Ability to learn quickly, apply creativity, understand complex processes and procedures, prioritize workload, set and meet deadlines, and perform well with a minimum of direct supervision
• Demonstrated commitment to excellent customer service and focus on customer support
• Ability to monitor and communicate project status, keep multiple projects on track
• Interpersonal skills for inter-departmental communication and team-building in complex institutional setting
• Computer and technical skills : proficiency in Google, Microsoft Office, including Word, and Excel, scheduling and email programs as well as financial information systems and the ability to troubleshoot systems and learn new applications quickly
• Ability to communicate ideas, thoughts, and meaning to clearly articulate positions and communicate clearly and diplomatically with all levels of the University, sponsors and audit agencies
• Ability to exercise independent judgment and proven skill in problem solving and decision making in the most difficult and unique areas;

demonstrated ability to anticipate consequences of decisions, proactively plan to resolve problems, and identify and implement viable solutions

• Skill in thoughtfully and expeditiously dealing with diverse personnel issues and circumstances; in interacting tactfully and diplomatically, yet assertively, with persons from diverse backgrounds and in creating and supporting harmonious working relationships among employees, maintain positive morale and motivating productivity
• Demonstrated coaching skills (developing team dynamics, facilitating; promoting empowerment; fostering creativity)

Preferred Qualifications

• Experience in sponsored projects administration at an institution of higher education strongly preferred
• Supervisory experience strongly preferred
• Proposal development and submission experience strongly preferred

Key Cultural Competencies

• Create an environment that acknowledges, encourages, and celebrates differences.
• Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days / Hours Monday - Friday, 40hrs per week, schedule to be determined Total Compensation Range & Benefits Statement Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band.

PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

The starting annual salary for this position will be between $69,888 to $80,904 but may be negotiated above this range dependent upon the factors above, the budget of the hiring department, and approval from HR.

An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools :

Please visit our total compensation calculator to see the full value of our benefits package : Application Instructions Additional Information Additional Application Instructions (deadlines, etc.

Please list the names, telephone numbers and email addresses for three professional references.

Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable)