Summary :
The Partnership for People with Disabilities at Virginia Commonwealth University celebrates over 38 years as Virginia’s University Center for Excellence in Developmental Disabilities Research, Training and Dissemination (www.vcu.edu / partnership).
We are seeking a dynamic person to serve as the Administrative Assistant. This is full-time position will work on site at the Partnership’s office located in Central Virginia with limited teleworking.
The Administrative Assistant will serve on various grant projects with a primary focus on the Va-LEND project. This position is open rank with an anticipated slotting of Sr Administrative Assistant GA 2 in the General Administration Job Family, Job Code 19015.
This position is not ORP-eligible.
Typical Duties and Responsibilities :
The position will be a full-time university and administrative professional. Responsibilities include, but are not limited to the following :
- Assists with virtual meeting setup and compiles meeting minutes for review.
- Serves as a contact person for telephone, fax machine, Va-LEND Project's email address, copier maintenance and office mail
- Organizes routine mailings to faculty and trainees.
- Handles logistic arrangements for training events, registrations, and inquiries
- Orders supplies and training materials
- Manages google drive and trainee files
- Manages trainee list servs, faculty, and alumni listservs’
- Manages and shares Va-LEND Project's Trainee and Faculty Calendars
- Manages, organizes, and tracks trainee digital application package materials and communicates with trainees for updates as needed
- Works on the Administrative Services team (clerical, events, etc.) to support the unit including receptionist duties, administrative support for over 100 staff, completing various clerical tasks, assisting with online and in-person events, packing and loading materials, making purchased in store (as needed) and online, traveling to assist with large events (as needed)
- Limited teleworking on occasion, as this is a customer facing position
- Other duties as assigned.
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