Assistant Registrar

Assistant Registrar

Job no :

Work type : Full-Time

Location : Hybrid / Flexible Work Arrangement

Categories : Drexel University, Enrollment Management and Student Success

Job Summary

The Assistant Registrar manages and maintains the Course Scheduling functions for the Main Campus division of the Office of the University Registrar.

This role works independently and collaborative with other departments to develop business solutions to departmental problems while using Course Leaf Section Scheduler (CLSS).

The Assistant Registrar manages time and resources related to scheduling processes and ensures the data integrity in systems and scrutinizes business practices.

Essential Functions

• Works operationally on all course scheduling for the entire University with respect to Course Leaf Section Scheduler (CLSS).
• Primarily functions as the department liaison for Course scheduling and training through CLSS by managing all CLSS functionality.
• Collaborate with the Associate Registrars and Senior Associate Registrar to solve scheduling problems and work toward intelligent proactive solution.
• Executes and manages CourseLeaf, CLSS and Ad Astra Aligns to work with academic department to predict and develop course offerings.
• Works with all academic departments on Main Campus, including the Office of the Provost, to develop business solutions in adherence to course scheduling and initiatives.
• Manages the Registrar email account and CLSS inquiries.
• Manages the processing of all non-workflow tasks through CLSS.
• Manages the analysis and utilization of CLSS reports.
• Ensures data integrity in Banner / CLSS through ongoing rigorous auditing and provides plans accordingly for future goals and objectives as defined by the strategic plan in association to scheduling.
• Manages all CLSS and Hyperion / OAS Oracle reports, audits and edits created by Academic information and Systems.
• Regularly updates documentation for Course Scheduling MS Teams, for the departmental schedulers.
• Provides CLSS training and customer service to schedulers within academic departments.
• Performs all duties as assigned.

Required Qualifications

• Minimum of a Bachelor's degree or equivalent combination of education and work experience. (Please review the for additional information.)
• Minimum of 1 year of experience.
• Demonstrated analytical skills and self-motivation with respect to task and project management.
• Experience using report-generation tools, such as Office, Hyperion Query or OAS Oracle.
• Experience working with Ellucian Banner (or CourseLeaf CLSS in combination with other ERP experience)
• Extensive knowledge of the Banner Student and academic scheduling.
• Strong interpersonal skills and demonstrated ability to function as a team player.
• Strong problem-solving abilities and ability to concisely describe reporting needs or communicate system errors.
• Ability to work independently or as part of a group.
• Excellent organization and planning skills.
• Excellent customer service skills.
• Self-starter who takes their own initiative with respect to workflow design.
• Experience in training and dealing with difficult personality types.
• Ability to be creative and think out of the box.

Preferred Qualifications

Understanding of database structures and database application techniques.

Location

Hybrid : Remote / University City, Philadelphia PA

Additional Information

This position is classified as Exempt , grade X. Compensation for this grade ranges from $54, - $81, per year . Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

We encourage you to explore Drexel's Professional Staff salary structure and for more details on our compensation framework.

You can also find valuable information about our benefits in the .

Special Instructions to the Applicant

Please make sure you upload your CV / resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

LI-Hybrid

Advertised : Oct 10 Eastern Daylight Time

Applications close : Nov 15 Eastern Standard Time