Event Assistant

Angela Scribe
Scottsdale, AZ, USA
Full-time

Job Title : Event Assistant

Location : Scottsdale, AZ

Employment Type : Full-tim

Job Overview

We are looking for a motivated and detail-oriented Event Assistant to join our team. The Event Assistant will support the event planning team in coordinating and executing events of various scales.

This position involves working closely with clients, vendors, and internal teams to ensure that all logistical aspects of an event are handled efficiently and professionally.

Responsibilities

  • Pre-Event Planning
  • Assist in planning and scheduling meetings and site visits.
  • Support the preparation of event proposals, presentations, and materials.
  • Help in sourcing venues, vendors, and supplies for events.
  • Manage guest lists, RSVPs, and attendee communication.
  • On-Site Event Support
  • Assist with event setup and breakdown, including decorations, signage, and equipment.
  • Act as the point of contact for attendees and vendors, addressing inquiries and issues as needed.
  • Support event registration, check-ins, and guest management.
  • Coordinate with audiovisual teams, caterers, and vendors on-site.
  • Post-Event Follow-up
  • Help organize post-event wrap-ups, including feedback collection and performance reviews.
  • Assist in compiling post-event reports, feedback summaries, and billing documentation.
  • Coordinate thank-you messages and follow-up with attendees.

Requirements

  • High school diploma or equivalent; Associate's or Bachelor's degree in Event Planning, Hospitality, Marketing, or related field is preferred.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and event management software.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both written and verbal.

Job Posted by ApplicantPro

3 days ago
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