Job Purpose
The Mail Clerk processes, sorts, and distributes mail and emails. This role also involves completing administrative tasks and maintaining filing systems.
Key Responsibilities :
1. Mail and Email Processing :
- Receive, sort, scan, and distribute incoming mail and emails.
- Route incoming emails to relevant departments (e.g., Accounts Payable, HR, Tax).
- Scan and submit invoices to Accounts Payable using DocuWare.
2. Administrative Tasks :
- Post incoming checks using a remote deposit scanner and software.
- Notify billing and collections coordinators of daily deposits.
- File items in file trays daily.
- Perform general mailroom duties including printing labels, tracking office supplies, and maintaining printers.
- Assist the AP Manager with scanning reports and uploading files.
Essential Personal Attributes
- Level-headed problem solver
- Team player
- Honest and responsible
- Detail-oriented and deadline-focused
- Strong communication skills
Essential Professional Attributes :
- Attention to Detail : Accurately sort and process mail and packages.
- Organizational Skills : Efficiently manage and organize mail and delivery schedules.
- Time Management : Prioritize tasks and manage time effectively to meet deadlines.
- Communication Skills : Communicate clearly and effectively with colleagues and customers.
- Reliability : Dependable in performing duties consistently and accurately.
- Physical Stamina : Ability to handle physical tasks, such as lifting and carrying mail and packages.
- Basic Computer Skills : Familiarity with basic computer functions and mail processing software.
- Customer Service : Provide courteous and helpful service to clients and colleagues.
- Problem-solving skills : Resolve issues related to mail delivery and processing.
- Confidentiality : Maintain the privacy and security of sensitive information.
Qualifications :
- High school diploma or equivalent
- Previous experience in a mailroom or administrative role is a plus
- Basic computer proficiency
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