Vaco is hiring for a Legal Project Assistant located in Jacksonville, FL.
The project assistant position is extremely important to keep the workflow moving properly and ensuring that the secretaries and paralegals can get all their work handled in a timely and efficient manner.
Responsibilities :
- Scanning legal documents, copying or faxing
- Labeling within document management system
- Answering calls
- Managing the mail within the office both electronic and physical
- Relieving the front desk associate when needed
- Providing administrative support
- Handling invoicing
- Various other administrative duties as assigned by their Supervisor, the Human Resource Manager and / or the Firm Administrator.
Skills / Education Required :
- Ability to take various assignment directives
- Strong communication skills both written and verbal
- HS Diploma
- Minimum of 1 year experience within a front desk or administrative role
- Organizational skills
- Accuracy and attention to detail
- Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
- Ability to work well under pressure and navigate multiple deadlines
- Proactive approach to problem-solving and process improvement
- Ability to work well independently and in collaboration with others
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
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