Purchasing and Receiving Coordinator for Maintenance & Facilities

Description :

City Fitness is seeking a dedicated and detail-oriented Purchasing and Receiving Coordinator to manage the procurement and receipt of goods and materials within our Maintenance Department.

This role is responsible for managing the procurement process for all 8 gym locations- including receiving purchase requests from field technicians, creating and placing purchase orders, liaising with vendors, organizing payments and invoices for the accounting department, and managing storage stock.

The ideal candidate will have excellent communication skills, an understanding of maintenance and facilities, a keen eye for detail, and the ability to manage multiple tasks efficiently.

City Fitness remains committed to investing heavily in the short term and long term success of our team members. In addition to competitive pay and a wide variety of employment perks, we proudly prioritize and understand the value in maintaining a healthy, diverse, supportive and inclusive work environment.

As the Company continues to expand throughout the City, we take pride in providing substantial opportunity for growth as we continuously look to develop our staff and promote from within.

Additional employment benefits include :

• Complimentary gym membership
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Commuter Benefits
• On-demand pay
• Paid-Time Off
• Employee discounts and community partnership perks

Requirements :

• 18 years or older
• GED or High School Equivalency
• Bachelor's degree in business administration, supply chain management, or a related field is preferred.
• 2+ years of experience in a purchasing, procurement, or inventory management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in purchasing and inventory software (e.g., SAP, Oracle, or similar)

Key Responsibilities

Purchasing :

• Collaborate with field technicians and location managers to identify and fulfill purchasing needs.
• Source and evaluate suppliers based on price, quality, service, and reliability.
• Prepare and issue purchase orders, ensuring accuracy and completeness.
• Monitor and track orders to ensure timely delivery.
• Maintain relationships with suppliers and resolve any issues related to delays, shortages, or quality.
• Keep accurate records of purchases, pricing, and inventory levels.

Receiving :

• Coordinate the receipt of goods and materials, ensuring they match purchase orders and packing slips.
• Inspect and verify the quantity and quality of received goods.
• Manage and document any discrepancies, damages, or returns with suppliers.
• Ensure proper storage and organization of received goods.
• Update inventory management systems with received goods and materials.
• Communicate with relevant departments regarding the status of received items.

Inventory Management :

• Assist with maintaining accurate inventory levels and conducting regular stock audits.
• Monitor inventory to identify when replenishment is needed.
• Implement and maintain inventory control systems to optimize stock levels and minimize waste.

Administrative Support :

• Maintain accurate and up-to-date records of all purchasing and receiving transactions.
• Assist in preparing reports on purchasing activities, cost savings, and supplier performance.
• Support the Department Director in budgeting and forecasting for procurement activities.
• Handle administrative tasks such as filing, data entry, and communication with vendors.
• Experience with Open-Wrench a plus

Compliance :

• Ensure all purchasing and receiving activities comply with company policies and regulations.
• Maintain awareness of market trends and industry best practices in procurement

Competencies

• Must have strong communication skills, and respond well to questions
• Must demonstrate utmost ethical conduct and personal integrity
• Strong Attention to detail and accuracy in data entry and record-keeping
• Excellent time management and organizational skills
• Strong understanding of procurement and inventory management processes
• Advanced problem-solving skills- identifies and resolves problems time efficiently; gathers and analyzes information; develops solutions; uses reason
• Proven ability to take initiative- is proactive, resourceful, and self-sufficient
• Excellent people skills- must be able to work in an ambiguous, fast-moving environment, while also driving toward clarity and solutions

Position Type / Expected Hours of Work

This is a part time position that requires an average commitment of 15- 20 hours a week. The days and hours of work are established at the time of hire, but must take place between Monday and Friday, 8am - 6pm.

Work hours are a combination of on- site and remote work.

Work Environment

This position is office-based with occasional interaction on-site and with storage / warehouse areas. This role routinely uses standard office equipment such as computers, tablets, s, photocopiers, filing cabinets and scanners.

This individual must be computer literate and comfortable working with a multitude of computer software and information systems.

This position requires frequent work with various types of fitness equipment and is frequently in an environment where noise levels vary from quiet while in the office, to noisy in the facilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to a degree to enable individuals with disabilities to perform the essential functions.

At times, this position requires extended periods of sitting and extensive work at a computer.

This position regularly requires a high volume of verbal and written communication. The individual is frequently required to

• Talk, hear, walk, stand, and sit.
• The use of hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms, balance;

stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, and the ability to adjust focus

City Fitness Coordinators must have a high degree of energy and the ability to participate in a moderate amount of physical activity.

Although physical tasks are primarily office-based, at times this position may require hands-on activity that requires the ability to lift or move 25lbs.

Travel

This position requires a medium to moderate amount of travel. This individual will be expected but not limited to travel between all locations as job duties demand.

Although travel is primarily local during the business day, some out-of-the-area and overnight travel may be expected.

Work Authorization / Security Clearance

This position requires additional screening as a condition of hire

Compensation details : 20-25 Hourly Wage

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