Administrative Assistant

Overview

The Full Time Administrative Assistant provides administrative support to a department and / or corporate functions. This position requires effective communication skills and confidentiality.

Ensure a smooth and expedited execution of all administrative details.

Applicants must have excellent MS Office(Excel) skills

This is a Hybrid position(two days in the North Wales office / three days work from home)

Responsibilities

• Supports the department by coordinating appointments, meetings, lunches, and travel arrangements as needed.
• Answer incoming phone traffic and office voicemail.
• Processes daily mail by coordinating ingoing / outgoing and drop off / pick up time sensitive materials.
• Maintains orderly records and files by creating organized filing system.
• Maintains office supplies including copy and fax equipment, FedEx and miscellaneous office equipment by ordering and tracking as needed.
• Contributes to team effort by assisting in special projects as needed and providing administrative assistance to other functional areas.
• Processes incentives and orders in SAP.
• Reconcile discrepancies in SAP on orders.
• Enter pricing for the Division
• Process chargebacks
• Share pricing changes and updates with Sales Force
• Report pricing to
• Other clerical work in SAP as needed.
• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Qualifications

• Bachelor’s degree in related field and / or equivalent training and work experience
• Minimum of 1 year of experience in an administrative position with similar responsibilities
• Proficient PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal / written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and / or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications :

• Skills using various computer systems including SAP and Workday
• Excellent typing and / or work processing skills and transcribing

Physical Requirements :

While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies :

• Accountable for meeting own targets, work is reviewed periodically.
• Problems encountered will be defined, repetitive, and routine with a solution readily available.
30+ days ago