Benefits :
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
- Wellness resources
Job Overview : We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to our leadership team, primarily focused on the solar industry.
Key Responsibilities :
- Administrative & Executive Support :
- Provide high-level administrative support to executives, including calendar management and meeting coordination.
- Attend industry meetings or events as needed, taking notes and summarizing key points for executives.
- Handle confidential documents, ensuring they remain secure.
- Process invoices, expenses, and other financial documentation.
- Logistics & Event Coordination :
- Handle logistics of incoming solar product shipments, including custom clearing and freight communication.
- Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.
- Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.
- Assist in the coordination and organization of internal and external events or meetings.
- Document & Communication Management :
- Assist in preparing reports, presentations, and documentation related to solar projects.
- Communicate bilingually in both Chinese and English regarding solar documents.
- Process documents based on provided instructions, including template setting, translation, and formatting.
- Research & Industry Trends :
- Conduct research on solar industry trends, updates, and best practices.
Qualifications :
- Educational & Professional Background :
- Bachelor's degree in Business Administration or related field.
- Minimum of 3 years experience as an executive assistant or similar role.
- Technical & Software Proficiency :
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Language & Communication Skills :
- Excellent written and verbal communication skills in both English and Chinese.
- Personal Traits & Passion :
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Passion for renewable energy and sustainability.
Benefits :
- 12 days of Paid Time Off (PTO) annually.
- Observance of regular US holidays.
- Comprehensive health insurance coverage.
- Up to 3% 401K matching.
- Work from home on occassion / hybrid schedule
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