Part-time TRIO Administrative Assistant

Posting Details

Posting Summary

Working Title

Part-time TRIO Administrative Assistant

Role Title

Admin and Office Spec III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

Position Number

286W0565

Agency

Virginia Western Community College

Division

Virginia Western Community College (Div)

Work Location

Roanoke (City) - 770

Hiring Range

$15.79 / hr. to $19.50 / hr.

Emergency / Essential Personnel

EEO Category

N-No EEO-4 Reporting

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Hours will fall during the Monday-Friday 8am-5pm work schedule

Sensitive Position

Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges.

The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County.

The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400

enrollments in fast-track workforce and continuing education courses.

Virginia Western Community College is accepting applications for a PT TRIO Administrative Assistant. This position interacts with students on a daily basis and provides support for programs and services that are critical to TRIO student academic success.

This position provides general administrative and programmatic support to the Office of TRIO Student Support Services, providing direct administrative support to the TRIO Director and TRIO Academic Success Coaches, delivering front office reception services, coordinating purchasing activities, managing office supplies, managing / processing student records, assisting with recruitment and retention of TRIO students, and communicating with employees and patrons of the TRIO office.

The Administrative Assistant is also responsible for data tracking, research and report generation required by the federal TRIO grant, the VWCC Institutional Effectiveness (IE) plan, and the Virginia Community College System ( VCCS ).

This is a restricted position dependent upon the conditions of the federal TRIO grant under the Department of Education. Funding for this position has been secured through August 31, 2025.

A new 5-year TRIO grant application was submitted in July 2024 to request additional funding for the 2025-2030 grant cycle.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

Proficiency in MS Word and Excel. Strong problem-solving skills. Excellent written and oral communication skills. Excellent interpersonal skills.

Excellent organizational and time management skills. Ability to work with diverse populations. Ability to prioritize tasks, assess needs, and problem solve.

Experience and / or post-secondary coursework in administrative support, office procedures, office and records management, office machines, and word processing.

Additional Considerations

Background similar to TRIO Student Support Services participants (e.g., first generation college student, experienced financial challenges, has a disability) preferred.

Knowledge of community college mission and programs preferred. Associate degree in Administrative Support or related field preferred.

At least 3 years of work experience including records management, data entry, and data collection preferred.

Operation of a State Vehicle

Supervises Employees

Required Travel

N / A

Posting Detail Information

Posting Number

WGE 2216P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10 / 17 / 2024

Job Close Date

10 / 30 / 2024

Open Until Filled

Agency Website

www.virginiawestern.edu

Contact Name

Lindsey Weston

Email

[email protected]

Phone Number

540-857-7305

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.

dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).

Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.

Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications.

We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 78141