Parish Business Manager

Description

Employment Status : Full-Time

FLSA Status : Exempt / Salaried

Weekly Schedule : Monday - Friday, 40 Hours per week. Some evening and weekend hours may be required.

Reports To : Pastor

Summary :

The Parish Business Manager (PBM) provides financial and operational support to Pastor, Parish Administrator, parishioners, parish councils, and staff.

The PBM will assist the Parish Administrator in overseeing parish finances, property and other office operations, assists in managing personnel procedures and participates in the selection of staff personnel with the Pastor and Parish Administrator.

The PBM is expected to attend Finance Council meetings and is responsible for generated financial reports documentation for presentation to the Council.

Additionally, the PBM will also be responsible for maintaining in-house personnel files and assisting with the implementation and compliance of Human Resource policies and procedures in coordination with the Archdiocese of San Antonio.

Position Responsibilities :

Essential Duties

Responsible for all Parish accounting, including but not limited to payroll, accounts payables, accounts receivables and financial reporting.

Maintains complete and accurate records of all parish financial, employment and business transactions. Assures that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained.

• Responsible for the daily coordination, monitoring, and control of all parish departmental and organizational funds.
• Oversees counting and depositing of all parish funds; manages parish bank accounts.
• Ensures that all parish bills are paid on a timely basis including but not limited to taxes, fees, and insurance bills.

Ensures all federal and state financial regulations are followed and complied with.

• Maintains a responsible cash flow management system and maximizes cash management resources.
• Maintains accurate financial records and files.
• Assists the Pastor in the management of all parish program budgets and evaluates program budgets with the professional staff.
• Provides accurate and timely financial reports, consults with, and advises the Pastor and Finance Council bringing any financial concerns to their attention as soon as they become apparent.
• Serves as liaison between the Parish and the Archdiocese on financial and Human Resources (HR) matters.
• Prepares, administers, and reviews the annual fiscal budget in collaboration with the Pastor and Finance Council as well as analyzes business performance against budget and parish goals.
• Coordinates fund-raising programs, stewardship, planned giving, and endowment programs.
• Recommends financial strategies and applicable committee usage to the Pastor.
• Participates in all parish staff meetings and Finance Council meetings as required.
• Assists the parish’s Finance Council and Parish Council in promoting financial stewardship in the parish, including providing transparent reporting systems that foster trust in the parish community.
• Solicits and reviews vendor agreements, bids, and quotes; provides recommendations to the Pastor and Finance Council accordingly.
• Parish’s representative to financial institutions, vendors, and governmental authorities.
• Attends Archdiocesan meetings and trainings as necessary, representing the Parish and the Pastor.
• Consults with and advises the Pastor and Finance Council on business and financial matters.
• Coordinates parish liability and property insurance, and worker’s compensation with Archdiocesan insurance programs.
• Maintains good working relationships and effective communications between the parish and its various outside groups.
• Supervises the financial aspects of any major parish construction, improvement, or repair.
• Coordinates procurement and maintains accountability of capital equipment.
• Assists with the planning, coordination, and promotion of all parish-wide events including but not limited to the parish’s calendaring, Spring and Fall Festivals, Casino Night, and parish fundraising.
• All other duties as deemed necessary by the Pastor.

Additional HR Duties

• Ensures job descriptions, reporting relationships and salary structure is accurate, up to date; administers salaries and benefits programs for all parish employees in alignment with Archdiocesan guidelines, plans, and programs.
• In collaboration with the Pastor and Office Manager, develops and implements parish human resources policies and procedures.
• Coordinates and tracks leave (annual, personal, and sick) for all parish employees.
• Advises Pastor regarding pay rates, wage increases, and Cost of Living Allowance increases on a yearly basis.
• Coordinates the recruiting, hiring and termination of parish employees.
• Develops and implements a comprehensive staff training program, including but not limited to disaster preparedness, employee safety, job-specific requirements, Safe Environment, and operational processes.
• Establishes and maintains employee evaluation processes in compliance with Archdiocesan norms.
• Recruits, trains, and supervises parishioners who volunteer for service to the parish office, building and grounds committee, capital campaigns, stewardship, and special projects.
• Must maintain a high level of confidentiality.

Property and Equipment Management

• In cooperation with the parish finance council, develop and administer policies and procedures concerning the use of all Parish properties and facilities.
• Assists Parish Administrator in overseeing facilities management and maintenance of parish grounds.
• Ensures all office equipment including, telephones, computers, and information systems, are in good working order and communicates issues to Parish Administrator and Pastor for maintenance and repair
• All other duties as assigned

Work Environment :

• Works hours Monday through Friday, hours to be determined by the Pastor
• Flexibility to work weekends and other annual events such as the Parish Festival

Requirements

Minimum Qualifications :

Education

Bachelor’s degree in Business, Accounting, or related field, with course work in business, math, accounting or recordkeeping.

Experience

• Minimum of two (2) years of experience in bookkeeping or accounting.
• Minimum of four (4) years of experience in a progressively responsible business and supervisory role.
• Previous experience performing general human resources functions or duties.
• Previous experience processing / auditing payroll and managing budgets.

Licenses and Credentials

Compliance with Archdiocesan Safe Environment requirements.

Minimum Knowledge and Skills :

• Knowledge of accounting principles and practices.
• Experience with various computer applications, specifically ParishSOFT and Paylocity
• Working knowledge of Microsoft Word, Publisher, Excel, PowerPoint.
• Working knowledge of Google Docs, Sheets, Slides, Meet.
• Effective oral and written communication skills.
• Excellent customer service skills.
• Ability to prioritize and organize work effectively.
• Accurate recordkeeping and efficient filing skills.
• Bilingual (English-Spanish) preferred but not required.
• Knowledge and understanding of the Catholic Church
• Thorough understanding of non-profit accounting, bookkeeping and financial management systems.
• Previous management / supervisor experience required

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job.

While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.