POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss is currently seeking an experienced Project Administrator / Administrative Assistant for our solar garden in Marston, MO.
The Solar Project Administrator / Administrative Assistant plays an integral role in our project management teams. This individual will be responsible for the day-to-day administrative support functions.
We are seeking someone with high energy and great interpersonal skills to join our team who can multi-task and work in a fun and very fast paced environment.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Serve as a liaison for HR and Accounting departments
Onboarding and conduct urinalysis test
Process all new hire paperwork and scan through HR database system
Enter timesheets in Timeclock Plus and verify accuracy of time and per diem log
Run daily and weekly reports and send to team’s superintendent for approval of employees’ time
Send final approved weekly payroll report with per diem log to the payroll department
Assist the project accountant with invoices and expense reports
Support the project start up and close-out processes
Assist the Project Manager and the team as needed
Assertive, able to cope with pressure, and be a team player
Excellent ability to communicate among construction, technical and non-technical personnel, both internally and outside the company, and comfortable working in a fast-moving dynamic, environment
Handle various administrative duties : maintain and update files, databases, records, and / or other documents, keep project paperwork organized, filing and scanning, requisition supplies, printing, making sure the office is stocked with office supplies (including the copier, bathrooms, etc.
and clean the office trailer
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Minimum of High School diploma required
Minimum of 2+ years in a similar role within the construction industry required
Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
Provide outstanding customer service internally to our fellow employees and subcontractors
Strong data entry skills
Ability to create spreadsheets, and proficient with Microsoft Excel, Word and Outlook
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