Office Assistant - Transportation Field Trip Coordinator
Salary Schedule : Office Assistant 2
Overtime Exempt : No
Days : 230 Days, 8 Hours Per Day
Reports To : Director of Transportation
Location : Transportation
GENERAL DESCRIPTION OF POSITION
The incumbent is responsible for planning, organizing and executing field trips that provide enriching experiences for students.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Coordinate with school and district personnel to develop and implement a comprehensive field trip and district vehicle calendar.
- Serve as the primary point of contact for school and district personnel regarding field trips and district vehicles.
- Create and distribute detailed field trip itineraries including transportation arrangements, schedules, and emergency procedures.
- Ensure compliance with school district policies and procedures related to field trips and district vehicles.
- Manage field trip budget including driver hours and mileage costs.
- Prepare monthly report of all field trips, including the number of buses, total mileage and total cost of field trips.
- Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required :
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with a diverse group of stake holders.
EDUCATION AND EXPERIENCE
High school diploma and related experience and / or training or equivalent combination of education and experience.
SOFTWARE SKILLS REQUIRED
- Advanced : 10-Key
- Intermediate : Spreadsheet
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