Purchasing Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Manages purchase requisition requests from departmental staff and faculty.
• Furnishes purchase orders and required documentation to the vendors.
• Negotiates with vendors on a variety of goods and services as it relates to price, delivery, payment, contracts and agreements, specifications, and purchase order terms.
• Monitors vendor performance and compliance, resolve discrepancies, and obtain vendor certifications and certificates of liability insurance when required.
• Make purchases and transactions in accordance with established policies and procedures and government regulations.
• Continue to research new products and vendors that potentially reduces costs for the University.
• Assist with departmental budgets for the University.
• Works closely with Accounts Payable and departmental staff and faculty to ensure proper paperwork for processing payment.
• Performs other miscellaneous tasks as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of Banner Software, Purchasing Software, Attention to Detail, Thoroughness, Organization, Analyzing Information, PC Proficiency, Data Entry Skills, General Math Skills

MINIMUM QUALIFICATIONS :

• Bachelor’s Degree in Business Administration or related field
• At least 2 years of purchasing experience in a higher education setting preferred.
• Experience with Banner and purchasing software preferred.
• Experience with Microsoft Office (Excel and Word).

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.