Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.

Responsibilities :

• Maintain accurate and organized records through effective data entry, using systems such as Raiser’s Edge or similar platforms.
• Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.
• Coordinate schedules, manage calendars, and oversee event logistics to support the team’s activities.
• Facilitate communication by answering inbound calls and addressing inquiries professionally.
• Assist in planning and executing educational events and other team initiatives.
• Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.
• Ensure the office environment is well-organized and equipped to meet operational needs.
• Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes.
• Minimum of 3 years of administrative experience, preferably in a similar role.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Familiarity with data entry systems; experience with Raiser’s Edge is highly desirable.
• Excellent communication skills, both written and verbal.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Experience in managing calendars, events, and logistics.
• Ability to work on-site daily in Claremont, California, as required by the position.