Program Assistant (Sub-Central)

Job Overview

The Program Assistant supports the Department of Human Resources and Talent Development in providing support with the daily operations of the SubCentral office.

The Program Assistant will assist in all stages of the substitute life cycle, including recruiting, on-boarding, training and developing, and placement and utilization.

The employee must be able to complete assignments independently with detail and accuracy, work collaboratively with other office staff, and demonstrate strong written and oral communication skills.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks;

work may differ and other work may be assigned when deemed appropriate.

• Interacts and communicates with applicants, substitutes, school-based personnel, and other LCPS departments to coordinate substitute onboarding, placement, and utilization, and answers inquiries regarding the centralized substitute management system.
• Creates and maintains databases that include tracking of applications, onboarding, hiring, and placement of substitutes.
• Participates in recruitment events.
• Performs data searches and generating a variety of reports.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High school diploma or GED required

Experience

Two years of experience in Human Resources environment, data entry, and customer service

Licenses and Certifications

Knowledge, Skills and Abilities

• Strong oral, written, and interpersonal communication skills
• Ability to maintain an HRMS database, perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively;

work cooperatively with others; work under pressure with frequent interruptions

• Strong working knowledge of Microsoft computer applications, Google suite, internet search functions, and possesses the ability to learn new computer programs related to this position
• Understands the importance of confidentiality and possesses the ability to maintain confidentiality and to comply with school division policy and procedures
• Ability to exercise the highest level of discretion in the handling of confidential personnel information

Physical Requirements

The following provides a brief description of physical requirements for this job :

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.

The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.

Frequently sitting and / or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports To : Supervisor, HRTD

FLSA : Non-Exempt

Months, Days, Hours :

Salary Level : Universal 8

Salary Scale :