Project Coordinator

POSITION OVERVIEW :

The Project Coordinator (PC) supports the administrative needs for the DPH ACIO, the associated bureaus and direct reports.

The PC must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback to the ACIO, IT Program Leads, and other support contributors from other organizations.

In addition, the PC must be familiar with project coordination, taking initiative, and executing the project administration deliverables in support of the DPH management team.

The competencies critical to this position include organizational skills, keen attention to detail, and the ability to identify and proactively recommend solutions.

DETAILED LIST OF DUTIES AND RESPONSIBILITIES :

• Tracks, maintains, and coordinates actions for procurement, action items, risks and issues, and next steps associated with the administrative needs of DPH IT.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all administrative projects.
• Meticulous attention to details and excellent documentation organizational skills.
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports.

Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.

• Coordinates conference calls and meetings for multiple teams / projects; presents meeting agendas and records meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member.
• Financial responsibilities including invoice management, requesting funds for upcoming expenses, managing financial requests through creation, signature, and budget tracking.
• Reviews and receive approval for system support / procurement tickets. Review business justification for requests of new equipment and gather additional information needed prior to executive sign off.
• Maintain a working relationship with the Help Desk, Asset Management, and the Desktop team to ensure timely and accurate completion of open requests from the project teams.
• Flexibility to manage strategically and tactically given the situation tasked with.
• Adhere to established Commonwealth policy and procedures with respect to project management methodology quality assurance and other related standards.

QUALIFICATIONS :

• Knowledge of, and experience in a healthcare information technology environment
• Ability to develop and maintain effective relationships with management, business users and project team members.
• Ability to interact effectively with technical personnel and with a wide variety of technical resources, both FTE and Contractors.
• Ability to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business partners.
• Excellent oral and written communication skills, and presentation skills.
• Ability to assess priorities and operate in a flexible manner to meet the dynamic needs of the team.
• Ability to work independently and process quickly, independently prioritizing work activities.

Job Requirements

• Bachelor's degree or equivalent
• Minimum (3) three years of Information Technology project experience
• Experience with and preparing project and procurement documentation.
• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint.
3 days ago