TEMPORARY - ADMINISTRATIVE ASSISTANT

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

MISSION :

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE :

IMPORTANT - These two available positions serve as the Administrative Assistants to the Community Psychology Supervisors in the Coastal (Charleston County) and Upstate (Greenville County) Regions.

Responsible for management and organization of clinical schedules, administrative assistance with youth and attorney / PO contacts, filing and scanning of HIPAA protected information, and other administrative tasks as assigned for aspects of Community Psychology.

JOB RESPONSIBILITIES :

Plans, organizes, develops, and implements all administrative and clerical procedures necessary for the operation of the offices of Coastal or Upstate Community Psychology.

Receives all incoming correspondence for the Division of Community Treatment Services Psychology Coastal or Upstate Regional Offices.

Creates and maintains databases and / or files necessary for the Division of Community Treatment Services Psychology Coastal or Upstate Region Offices.

Accepts assignments for non-routine projects as requested by supervisor.

Completes other related job duties as assigned.

Minimum and Additional Requirements

STATE MINIMUM REQUIREMENTS :

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

ADDITIONAL REQUIREMENTS :

Knowledge of agency policies, procedures, rules, regulations, and program services.

Knowledge of federal and state las, policies, procedures, rules and regulations related to the specific administrative / management function.

Knowledge of government fiscal and personnel procedures, practices, and policies.

Knowledge of modern office practices, procedures, and equipment.

Ability to coordinate diverse administrative / management functions.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively.

Must be proficient in Word and other Office Suite computer programs.

Responsible for the coordination of administrative activities.

Consistently makes quality job-related decisions compatible with agency policies and procedures.

Starts assignments without prompting and independently contributes ideas and projects.

Sees and acts on new opportunities.

Thinks and acts independently and promptly undertakes problems.

Must be able to walk, lift 25 lbs.; communicate both orally and written; be able to work varied hours; be able to work around at-risk youth;

and be able to travel between offices.

This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice.

Training applicable to these duties will be provided.

Note : If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.

Salary may vary depending on experience and qualifications. Candidates must present documentation of their attainment of a college degree(s) at the time of the interview.

Documentation must be an official or unofficial copy of the college transcript or a Letter of Verification of Degree from the institution's Registrar's Office.

If the candidate selected for the position provided an unofficial copy, it must be replaced with an official copy on or before the HR processing date.

Preferred Qualifications

PREFERRED AGENCY REQUIREMENTS :

High school graduate and clerical experience.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes :

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers.

Applications are accepted until 5 : 00 p.m. on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment.

Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.

A resume may be attached to your application but not substituted for completing the work history section of the application.