Senior Managing Clerk

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Senior Managing Clerk to join our team in our New York office.

We offer a hybrid work engagement with one day o f remote work, and four days in-office.

The Senior Managing Clerk leads the daily operations of the Docket and Court Services team at DWT's New York office. Responsibilities include managing the filing, serving, and retrieval of court documents-both physical and electronic-as well as processing incoming court filings, docketing critical dates, and generating reports. This role provides leadership and support to the Clerk's office, offering guidance on day-to-day operations and advising attorneys and staff on courthouse procedures. In addition to overseeing department activities, you will engage in a variety of projects, requiring a strategic approach to handling unforeseen challenges and driving change with resilience, adaptability, and practicality.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will :

• Oversee daily departmental workflow with a focus on process improvement, operational efficiency, and collaboration across departments.
• Lead and manage staff, prioritizing performance management, professional growth, and development. Cultivate a collaborative and high-performing team culture by providing mentorship, clear guidance, and consistent support
• Provide docket and court services support to attorneys, including research, retrieval, submission and / or filing of legal documents in all City, State, and Federal courts or with government agencies or in arbitration
• Oversee all assigned docketing and calendaring work in a timely and accurate manner, and in accordance with firm policies and procedures
• Serve documents, and arrange for service and / or filing in other jurisdictions
• Monitor court dockets for active matters of New York attorneys and / or filings for new litigation matters against firm clients
• Maintain docket / calendar for New York attorneys
• Interact with court clerks and administrative personnel to advice attorneys about practical courthouse operational issues including filing, hearings, courtroom technology, and related matters
• Maintain and update court and other relevant login credentials for New York attorneys on master list
• Screen and review incoming court documents and office correspondence in order to calculate and capture relevant dates into the Firm's calendar database / docketing system
• Ensure that lawyers are notified of filing deadlines and court appearances
• Prepare calendar reports for distribution to the attorneys on a regular basis
• Review for form and procedural compliance to identify and remedy potential defects in documents received, served and filed by New York attorneys
• Provide substantive procedural guidance and advise attorneys with regard to litigation procedures in compliance with State and Federal rules
• Maintain quality control of a comprehensive case calendar, using information provided by attorneys and consulting applicable court rules to calculate deadlines for filing and service; work with docketing personnel to ensure that calendar systems contain accurate and current information
• Facilitate the processing of court filings to extract sensitive critical dates and, when necessary, modify calendar entries with explanatory text to supplement the automated rule-set information in the docketing software
• Screen and review incoming court documents and office correspondence to calculate and capture relevant deadlines for entry into the docketing database, and ensure proper filing of documents with each court and related response deadlines
• Keep abreast of developments, changes and updates to procedures and rules in the forums where the firm practices, and notify the attorneys of same, with an emphasis on continuing to develop and update a working knowledge of court rules and procedures in state and federal courts in New York and New Jersey
• Coordinate with vendors regarding document retrieval, transcript requests, filings and service as needed
• Research and provide guidance to attorneys and litigation support staff with regard to litigation procedures applicable filing procedures (e.g., for commencement of actions, motions, orders to show cause, applications for TROs, judgments, etc.) for cases pending in New York State and Federal courts, as well as other courts nationwide as needed
• Perform complex database searches to locate and retrieve selected documents
• Assist, guide, train and support Clerk's office staff
• Accept and perform other duties and responsibilities as assigned
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
• Work in office a minimum of 4 days / week.
• Process time and expenses regarding travel and Court expenditures

Join us if you have :

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What's in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to :

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

New York

The annualized salary range for this position in New York City is $160,000 to $180,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include : voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success.Our commitment to diversity, equity, and inclusion sits on four pillars : Community, Growth, Education, and Engagement.Learn more about the firm's commitment to DEI here : www.dwt.com / dei .

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [emailprotected] .

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