Legal Administrative Assistant

Legal Administrative Assistant

WoodmenLife Home Office, 1700 Farnam Street, Omaha, Nebraska, United States of America Req #273 Thursday, July 25, 2024 WoodmenLife is looking for a Legal Administrative Assistant to join our team!

We are currently searching for a Legal Administrative Assistant to join our team. The Legal Administrative Assistant provides primary administrative and various types of support to General Counsel and Legal Division.

They act as a point of contact between the General Counsel and internal / external clients, including Executive Officers and National Board Members.

WoodmenLife is one of the best places to work in Omaha and has been in business for 130 years. As a member of the WoodmenLife family, you’re joining others who share your commitment to family, community and country.

Through WoodmenLife, you’ll have opportunities to connect with others, give back locally, and honor those who make an impact.

As a not-for-profit life insurance company, we’ve been helping to protect the financial future of families, making a difference in hometowns across America since 1890.

We are passionate about our members, servicing others, being open minded, providing an environment of inclusion and collaborative spirit.

We also provide world class benefits to our associates. Is this the type of company you could work for?

We are looking for someone to :

• Intake, review and / or respond to general inquiries on a wide variety of issues to the Legal Department from management, home office and sales associates, outside counsel, customers and state and federal regulatory agencies.
• Provide day-to-day operational support to the Legal team.
• Lead / manage Legal projects including, but not limited to revising or creating forms and managing implementation; manage the annual corporate annual conflict of interest survey, CEO assessment and Board of Director self-assessment, analyze results and prepare summary and / or report to senior leadership.

Maintain documentation and track projects to ensure deadlines are met and goals achieved.

Prepare, draft and / or compose correspondence including letters, memorandums, emails, various legal and corporate documents, corporate resolutions and certificates, reports, and certificates of disclosure.

Compose such items independently, or as directed by an attorney.

• Independently review and approve routine legal documents in accordance with statutory requirements and WoodmenLife guidelines, including powers of attorney, guardianship, and estate documentation in relation to insurance transactions and provide guidance as appropriate.
• Responsible for preparing accurate agendas and minutes for various internal committees chaired by the General Counsel, Deputy General Counsel, COO / Privacy Official
• Prepare, maintain, and archive Official Records for WoodmenLife and any of WoodmenLife’s subsidiaries and / or affiliates according to set procedures.
• Responsible for calendar management of General Counsel and others in Legal Dept. as needed.
• Responsible for preparation and tracking of expense reports and receipts; ensuring budget coordination and expense tracking.

Review, approve and submit for payment invoices, including those from outside counsel, regulators, and vendors.

• Partners with division administrative assistants to coordinate calendars, plan joint events, and manage information and communication.
• Regularly monitor and audit various databases maintained by the Legal Division to ensure information is accurate and up to date.

Lead or assist with the implementation and training of new technology.

• Responsible for making Lead or and coordinating travel arrangements when necessary.
• Provide back up support for other Legal Division support staff as needed.

We need someone who has :

Minimum Qualifications :

• Minimum two (2) years of experience in a corporate legal or law office setting, insurance compliance setting or as an executive administrative assistant.
• Proficient use of legal software / technology and MS Office products.
• Ability to provide strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and ability to meet deadlines.
• Ability to take and record committee meeting minutes
• Knowledge of legal and insurance language. Agree to take LOMAs 280, 290 and 311 with 18 months of hire if no prior insurance industry background.
• Strong attention to detail and analytical skills, ability to problem solve, take initiative, and work independently
• Strong professional interpersonal, verbal and written communication skills
• Proven success working with and maintaining strict confidentiality of sensitive information; demonstrated high level of integrity.
• Ability to work on multiple projects simultaneously, and yet meet the established deadlines.
• Engages well with others and are passionate about providing an exemplary customer experience.
30+ days ago