Office Manager

General Summary

This position is responsible for the direct supervision of an administrative office staff (minimum of 2 full-time employees) and assisting the Business Manager and location management team to ensure the efficient, cost effective and professional operation of the business unit’s administrative department.

This position supports the Highway 101 Carpinteria to Santa Barbara project team.

Essential Job Accountabilities

Manage the administrative functions for the business unit including; payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

Manage administrative staff including hiring, firing, training and development to ensure productivity and employee engagement.

Participate in business unit management meetings and provide input and updates on business administration processes and procedures.

Preparation and management of the overhead budgets and forecasts, under the guidance of the Business Manager to ensure accurate and timely reporting and cost control.

Serve as the key location contact for outside vendors, suppliers and customers to field inquiries and troubleshoot complaints.

Manage the timely processing of accounting and job cost information through various systems to ensure internal controls are maintained and monthly closes and deadlines are met.

Recommend, establish and implement internal controls to maintain compliance with Granite’s policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits to ensure compliance.

Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.

Review and approval of A / P invoices to a limit as determined by the Business Manager and approval of A / P batches to ensure accuracy.

Assure compliance with all government regulations.

Education

Bachelor's degree in Business Administration, Accounting or related field, or equivalent combinations of training and experience.

Work Experience

Minimum of 4 years progressively responsible office experience combining administrative, supervisory, management, accounting, and analytical skills.

Knowledge, skills, and abilities

Advanced understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.).

Detailed knowledge of company operations, organizational procedures, and personnel.

Must be proficient Microsoft Word, Excel and Powepoint.

JD Edwards World / One World a plus.

JWS Material Billings System.

10 key by touch.

Strong supervisory, communication and organizational skills.

Developing presentation skills.

Strong problem-solving skills.

Ability to work well under pressure.

Ability to work independently.

Strong self-motivation skills.

Excellent organizational skills.

Developing team leader capabilities

Ability to problem-solve.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard.

The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and / or move up to 10 pounds.

Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements / Skills

Ability to abide by Granite’s Code of Conduct on a daily basis.

A team player.

Valid driver’s license

Our Benefits at a Glance :

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.

That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.

Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range :

$68,842.00 - $103,263.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.