Accounting Clerk
Job Description
Job Description
We are currently recruiting for a Temporary Accounting Clerk to support the Business Office Division. This is a temporary 6-month assignment working 40 hours per week Monday through Friday from 8 : 00 am - 5 : 00 pm.
This is to cover an employee on Leave. The temporary position is expected to end in March 2025.
DUTIES AND RESPONSIBILITIES :
An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, processing and monitoring of invoice payments, and personal services contract invoice payments;
may perform cashiering duties or may act as a lead person in the performance of such work.
- The responsibilities of this position include preparing and processing of accounting documents using the City’s Financial Management System (FMS);
- setting up, encumbering and paying various vendor invoices; processing various employee reimbursements; managing supplies which includes ordering and receiving goods;
- coordinating and booking travel arrangements and payments; reconciling the petty cash fund and recording all transactions using Microsoft Access;
- scanning and photocopying payment requests and accounting documents; maintaining inventory of stamps and dash tickets, preparing accounting files for records retention;
- performing various print jobs and data entry; preparing and distributing various reports for Management; preparing and typing memos as needed;
- communicating with various vendors, City Attorney staff and other City departments including the Controller’s Office; responding to telephone, written and walk in inquiries;
scanning, filing and photocopying contracts and accounting documents; delivering various documents to City offices; and other duties as assigned.
REQUIREMENTS :
The position requires a person with at least one year office clerical experience; Must be organized, able to work well under pressure, and detail-oriented.
Applicants must also have initiative and the ability to communicate effectively, orally and in writing, and work in a fast-paced environment.
Reliable attendance and punctuality are mandatory. Applicants must be knowledgeable in the operation of personal computer equipment.
This position also requires a person to lift boxes (up to 25 lbs.).
LOCATION : Los Angeles, CA 90012
Must report to location daily. No remote work.
Parking is not provided.
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