Administrative Assistant (Children and Youth Services)

ABOUT THE ROLE

Job Summary :

The Administrative Assistant provides comprehensive administrative support to the Children and Youth Services (CYS) Division of Elev8 Baltimore.

The CYS Division includes Elev8 Full-Service Community School strategy (elementary and middle schools), Extended Learning opportunities (high dosage tutoring K-8, comprehensive afterschool programming, and Elev8 Freedom School), mentoring, Experience Corps®, middle school CTE / College & Career, Elev8 for Justice, and Family Advocacy / Power Parent strategy.

In this role, you will :

• Ensure efficient operation of all program-related activities.
• Coordinate with various departments, managing communications, scheduling, and handling documentation related to grants, budgets, and compliance reporting
• Play a critical role in ensuring smooth and efficient program operations in accordance with federal, state, and local regulations and grant requirements.
• Have the opportunity to be at the heart of supporting programs that benefit children and families, with a focus on collaboration, efficiency, and compliance.

You are an ideal candidate if you thrive in a dynamic environment and possess both administrative expertise and a passion for educational and community-focused initiatives.

This is a critical support role for a large division of Elev8 Baltimore.

Key Responsibilities :

Administrative Support :

• Manage day-to-day administrative tasks and ensure smooth program operations.
• Maintain schedules, arrange meetings, and manage calendars for the division.
• Prepare and organize reports, presentations, and relevant correspondence.

Documentation and Compliance :

• Maintain and organize all program-related documentation, including contracts, MOUs (Memorandums of Understanding), and compliance reports.
• Coordinate the submission of required forms and documentation for grant compliance.
• Ensure proper filing of time and effort documentation for staff across different funding sources

Communication and Coordination :

• Act as the point of contact for internal and external communications regarding the program.
• Coordinate with schools, contractors, and vendors to facilitate program operations.
• Facilitate communication between division leadership and stakeholders.

Event Coordination :

• Assist with the planning and execution of CYS-related events, workshops, and parent engagement activities.
• Manage logistical arrangements, including securing venues, arranging travel, and preparing materials for training and events.

Data Entry and Reporting :

• Input and manage data in relevant databases, including attendance, budget tracking, and grant management systems.
• Compile and distribute reports related to program performance, including attendance, budget utilization, and key milestones.
Qualifications :
• Education :
• Education :
• High school diploma or equivalent required .
• Minimum of Associate's degree, or equivalent # credits earned toward bachelor's, preferably in business administration or a related field.
• Bachelor's preferred.
• Experience : 2-3 years of experience in administrative support, preferably in a nonprofit or educational setting. Experience with grant management and reporting is highly desirable.

Skills :

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with grant management software.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• Knowledge of federal, state and local grant requirements and reporting is a plus .

Key Competencies :

• Detail-oriented with strong problem-solving skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Strong interpersonal skills for working with diverse stakeholders including school staff, contractors, and program participants.
• Adaptability and a proactive approach to supporting the needs of program managers.

Compensation : $26 / hour

$26 / hour

Work Location and Travel :

This role will be based at our 210 W 28th Street office in Remington (21211). Local travel, such as to / from our 210 office and or school sites, within Baltimore City maybe needed periodically.

ABOUT US

Mission Statement :

Elev8 Baltimore partners with schools, families, and the community to ensure that every student is prepared for high school, college, career and life.

Commitment to Liberation and Equity :

Elev8 Baltimore works to create liberating opportunities for youth and communities that have been oppressed by white supremacist structures and systems.

We build committed partnerships with other organizations to provide training and tools for youth to advocate for themselves and bring equity to their communities.

Elev8 Baltimore Organizational Values :

Servant Leadership, Trust & Transparency, Authenticity, Love, and Honesty