Job Description
Job Description
Executive Assistant
Responsibilities :
- Schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
- Draft and prepare routine and advanced correspondenceincluding emails, presentations and reports. Review outgoingcorrespondence for accuracy, format consistency, signaturesand conformance with executive procedures.
- Assist leadership and organizations by optimizing usage of time.Make decisions regarding short-term priorities and workactivities.
- Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa / passport, while maintainingLeadership expenses / credit cardreconciliation.
- Identify issues within theorganization and initiate orfacilitate solutions.
- Assist internal departments with the setup of new hires.
- Assist new hires with processes including expense reporting andtravel systems and other internal processes and tools. Compile,prepare and process Leadership expenses and credit card reconciliation where needed.
Required Skills :
- 5+ years’ experiencesupporting SVPlevel (C-Suite experience is a plus)
- Experience supporting multiple executives at once
- Comfortable providing remote support
- Highly organized withexceptionalcommunicationskills andability to manage avariety of high priorityprojectsfrom multiplemanagement andprofessionallevels
- Desire to grow and take onyourown projects
- Professionaldemeanorand soft skills
- Positive and personablecan-do attitude
- Proficient in Zoom,MicrosoftOffice suites (Word,Excel,PowerPoint, Outlook),Box,Concur and Google Docs
- Experience handlingconfidentialmaterials
Pay Rate : $35-$38 / hour
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