Assistant Director of Finance

Company Description

The Hoxton, Downtown LA is in a neighborhood that has seen a major revival over the last few years, with some of the city’s best restaurants, shops and bars.

The Hoxton, Downtown LA offers 174 rooms designed by Ennismore Design Studio, a ground floor restaurant with exciting culinary partners, along with The Hoxton’s first rooftop pool with restaurant and amazing views over Broadway, the historic commercial, theatre and cinema district and one of the oldest streets in the city.

Job Description

We don't go for strict job descriptions; however, here's an idea of how we see the role :

The Assistant Director of Finance will work with the Director of Finance to ensure that we meet compliance and regulatory standards, monitor and manage accounts, and assist with financial reporting for our Downtown Los Angeles property.

This position reports directly to the Director of Finance.

• Oversee the daily hotel banking and deposits into bank account
• Ensure that a complete daily income audit on the Hotel’s daily revenue is carried out.
• Resolve and correct any variances in the above in a timely manner.
• Bank and control accounts are reconciled and kept up to date
• Oversee the sales ledger (AR ledger), ensuring that all invoices are checked and sent to customers within three days of checkout.

A / R invoices are raised with proper backup and the files are fully maintained at all times.

• Credit Control - All effort must be made to chase all account over 30 days.
• Oversee that all suppliers’ invoices are correctly authorized by the various Heads of Department, coded, and processed into the purchase ledger on a timely basis.
• Preview and authorize payment files prior to authorization by Finance Director.
• Check that all weekly / payroll timesheets from the various departments are checked and processed correctly.
• Ensure all employees are paid when due.
• To respond to any guest / supplier inquiries on a timely basis.
• Update asset register for any new additions and prepare the depreciation journal.
• Implement the financial controls policy and ensure adherence by the relevant staff members.
• Ensure Hotel Operations are made aware of any continued variances, and training needs relating to other departments are flagged up.
• Complete the month-end process, review and submit monthly reports in a timely manner.
• Reconcile Monthly Sales and Occupancy tax and process filing & payments to related Government Agencies.
• Assist with training new Finance team members and other Finance related training for other departments.
• Assist with any additional duties that may be required other than the above and any ad-hoc projects as assigned.
• Pursue and enhance the goodwill between our business and its customers.
• Support and implement the future development of accounting systems, policies, and procedures.

What’s in it for you

• To play a key role in opening the first chapter in The Hoxton’s North American story.
• The opportunity to embark on an exciting career trajectory in a fast-growing environment
• You’ll be able to be yourself and the best you can be in a relaxed, innovative environment
• You’ll work for an organization committed to not just building new hotels, but also a global brand
• The opportunity to challenge the norm and work in an environment that is both creative and rewarding
• Receive a competitive package with significant opportunity for career development

About you

• You have 2-3 years of hotel finance experience
• You are technically skilled, preferably with a strong understanding of best practice hotel operations, finance function set up and standard systems, i.

e. PMS systems, reservations systems, etc.

• Have a strong understanding of compliance requirements
• You can take ownership of important issues, solve problems, and make effective decisions
• Methodical and process-driven approach to tasks, but also able to work flexibly and calmly to meet deadlines
• Ability to work positively and collaboratively to achieve the highest standards of delivery at work
• Ability to learn quickly and adapt to The Hoxton’s unique culture
• You’ll live and breathe each of The Hoxton’s leadership behaviors
• If we get stuck in a lift with you, we’ll get along nicely and have a laugh along the way

Qualifications

• Bachelor’s Degree in Accounting or Financial Management;
• four years of experience in accounting or financial management;
• or any equivalent combination of training and experience.

Additional Information

All your information will be kept confidential according to EEO guidelines.