RESEARCH COORDINATOR (PROJECT/TEMPORARY)

RESEARCH COORDINATOR (Project / Temporary)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The UW Department of Ophthalmology has an outstanding opportunity open for a Temporary Research Coordinator.

The Lee Lab works with state-of-the-art ophthalmic imaging technology and designs research studies using advanced technological systems.

We seek a research coordinator with a high technical aptitude and willingness to learn about and engage in cutting edge research projects involving the relationship between the eye and brain.

The incumbent research coordinator must possess advanced knowledge of human subjects research and exercise high intellectual curiosity about learning the various studies and projects ongoing in the Lee Lab.

Under the supervision of the principal investigators and in collaboration with the research manager, the incumbent will follow research protocols to obtain data through interviewing subjects / patients, conducting on-site assessments, operating ophthalmic imaging equipment, consulting with physicians and reviewing medical records, coordinating patient participation in ophthalmology studies and compiling and verifying the accuracy of research data.

The research coordinator must be composed, professional, patient, and compassionate with the older research study population.

The research coordinator for this position will be the primary coordinator for conducting in-home ophthalmology tests and ophthalmic imaging assessments for participants.

Job Duties :

Research Coordination (70%)

• Serve as the point-person for tracking tasks and documents between UW and all collaborative sites ( SOPs, enrollment, site challenges) and provide reports to leadership on a weekly basis.
• Ensure that projects are executed successfully and completed within needed timeframes to meet research objective.
• Coordinate specialized tasks with the medical team such as operation of electronic monitoring equipment, processing of laboratory specimens, administering assessments in accordance with research protocol, assessment of patient reaction to medications and / or treatments as part of a research protocol and identification of potential adverse reactions.
• Perform certain non-invasive patient-oriented procedures and ophthalmic imaging.
• Responsible for the collection, processing, and shipping of study-specific laboratory specimens.
• Coordinate physician examinations and study protocol for technicians.
• Review medical records.
• Read, interpret, and communicate protocol for clinical studies.
• Establish and maintain effective working relationships with patients and their families, professional or community groups and volunteers.
• Communicate with the Departmental Administrators regarding the entire portfolio of research studies and projects including workflow, timelines, funding, and other pertinent information.
• Ensure research trials and projects meet regulatory requirements and are compliant with federal and institutional policies.

This is critical for ensuring the quality of the research, the reputation of the institution, and patient safety. This position may work with minimal supervision and must use sound judgment to assess prioritization of all regulatory affairs to ensure timely submissions to regulatory bodies (IRB, FDA, sponsor, etc.).

• Assist with protocol modifications, development and maintenance of SOPs for study protocols.
• Recruiting and consenting participants to the Eye ACT study, scheduling home visits, conducting the in-home ophthalmology assessments, data entry, data extraction, transferring imaging data and other administrative tasks as needed.

Patient / Participant Management (10%)

• Develop and implement procedures and policies to carry out clinical research studies involving human subjects including data collection methods and strategies for data management.
• Screen, recruit, and interview potential subjects to determine eligibility according to specific study protocols.
• Obtain informed consent.
• Enroll patients in research protocol, as well as explain and respond to inquiries about the protocol to the patient.
• Schedule patient participation in research studies.
• Ensure compliance with research protocol.
• Inform referring physicians of protocol requirements, as appropriate.

Research Data and Publications Management (10%)

• Design & update data collection tools.
• Obtain and record research data with physician and other professionals on the research team.
• Manage electronic transfer of data.
• Prepare interim reports for Principal Investigators, Study Sponsor and Human Subjects Review Board to Ensure that each project timeline is being met.
• Communicate with pharmaceutical and equipment company medical personnel in handling results of studies (progress reports, case report forms).

Administrative Duties (10%)

Provide backup support to answer telephones; resolve problems and respond to inquiries regarding basic clinical laboratory procedures and services;

receive and refer visitors; interact with medical staff.

• Assist in the preparation, compilation, and coordination of reports and records such as purchasing, inventory, personnel, scheduling, registration and testing
• Data and administrative support for lab inspections.

Minimum Qualifications :

• Bachelor's degree in health management, biological / social sciences, social work or related fields.
• 2 years working on research projects involving human subjects.
• Ability to learn ophthalmic imaging protocols and become certified to operate ophthalmic equipment within 90 days of hire (training provided).
• Proficient in Microsoft Office applications.
• Experience with or familiarity with data entry into databases (ex : REDCap).
• Strong attention to detail and ability to multitask, organize and prioritize multiple projects.
• Ability to work independently and in a group under limited direction.
• Excellent verbal, written, interpersonal and communication skills.
• Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects.
• Must have a valid Washington state driver’s license and be willing to drive to research participants’ homes for field visits.

Reimbursement for mileage / gas will be provided. Renting a University of Washington U-CAR is available in lieu of using a personal vehicle for field visits, if preferred.

The equipment for the in-home visits will require being able to carry / lift testing equipment that weighs approximately 50lbs.

Desirable Qualifications :

• Prior experience with human subjects research, preferably in an academic or healthcare-related setting.
• Background working in ophthalmology or eye clinics.
• Candidates of non-traditional educational or experiential backgrounds are encouraged to apply.
• Experience recruiting & consenting by telephone.
• Experience conducting participant outreach and data collection by telephone.
• Experience with community recruitment for research studies.
• Training and / or knowledge in ethical conduct of research with human subjects.

Conditions of Employment

• MONDAY-FRIDAY (on-site) 8 hours per day during the period of 8 : 30 AM 5 : 00 PM and occasional work outside of the regular work week as required to accommodate participant schedules or meet important deadlines.
30+ days ago