Administrative Assistant III

Job Summary

The Administrative Assistant III provides office management and coordination by performing a variety of administrative duties and supporting daily operations for the Controller's Office.

This forward-facing role supports Accounting Services, Office of Budget and Planning, Student Accounts, and Purchasing. This position frequently handles sensitive and / or highly confidential material;

organizes, prioritizes, and triages; is proactive and anticipates; and is a vital member of the team responding to internal and external demands.

Responsibilities

• Provide administrative support and assistance, including making appointments, scheduling meetings, maintaining calendars and email.
• General office management; place, answer, screen, and direct telephone calls, providing information or referral as required.
• Manage Controller Budget, assist with monthly reconciliation, provide reports to Controller Hire log, Target, Faculty Reports
• Prepare correspondence, presentations, charts and coordinate various activities or events involving several different constituencies for staff members.

This includes handling of confidential information.

• Provide administrative support for department training sessions
• Maintain office files in accordance with best practices in document retention and destruction guidelines.
• Assist with processing invoices and departmental charges.
• Serve as a P Card holder for the department; prepare travel and expense reports for reimbursement; assisting with travel related arrangements, including Travel Prior approvals, registration, airline reservations, car rentals, hotel reservations, etc.
• Assist with the planning and execution of various activities or events. Direct report for Student Assistant, perform other duties as assigned.

Required Qualifications

• High School or GED
• Three to five years of previous administrative assistant experience

Preferred Qualifications

• 4 Year / Bachelor's Degree
• Six or more years of previous administrative assistant experience
• Experience in budget management
• Peoplesoft Financials

Knowledge, Skills, & Abilities

• Common knowledge and experience with Microsoft portfolio
• Must be self-motivated and detail oriented with excellent communication and organizational skills
• Ability to respond to various audiences accurately and calmly
• Ability to make decisions under pressure without immediate supervision; and to quickly assess needs and requirements of individuals entering the department
• Ability to interact with students in a positive and holistic manner
• Thrives in a team-oriented environment
• Strong interpersonal skills and positive attitude are essential

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .