Executive Assistant II

1.0 FTE Full time Day - 08 Hour R2439726 Hybrid 86514 HUMAN RESOURCES Other 300 Pasteur Dr, PALO ALTO, California

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This is a Stanford Health Care job.

A Brief Overview

We are seeking a dynamic Executive Assistant II to support the Chief Human Resources Officer (CHRO) at Stanford Health Care in a pivotal role that involves working closely with executive leaders across the organization.

In this critical position, you will provide high-level administrative support to the CHRO while also engaging in cross-functional collaboration and project management with executive teams.

Executive Assistants I and II provide the full range of administrative assistance of considerable complexity, difficulty and sensitivity to Executive-level positions and independently plan, organize, and oversee the day-to-day activities of a Stanford Health Care Executive's Office, relieving the Executive of administrative detail, and acting as the primary liaison and first point of contact representing the Executive on all matters pertaining to the office.

The work is assistive in nature and focuses on extending the capabilities of Executives. Executive Assistants are delegated specific administrative responsibilities and maintain a confidential working relationship with the Executive supported.

As the assistant to an SHC Executive, these positions have significant internal and external contacts at all organizational levels and require an advanced level of tact, diplomacy, and discretion.

There is regular access to confidential and sensitive material. Leading other staff is often an integral component of the assignment.

What You Will Do

• Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the executive accordingly.
• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials based on instructions from the executive.
• Coordinate and facilitate the executive’s calendar to schedule appointments and engagements; arrange conferences, meetings and hearings.
• Compose correspondence and prepare administrative reports and / or financial records.
• Compile publications, newsletters, or informational pamphlets.
• Review, proofread and edit documents prepared for the executive’s signature.
• Organize and maintain confidential records and files for the executive.
• May serve as a lead-worker to subordinate personnel in the Executive’s office as assigned.
• Participate in development of the executive office budget.
• Control accounts of the office by approving and submitting bills for payment.
• Perform specialized administrative duties required to support the specific responsibilities of the executive.
• Maintain current knowledge of issues, problems, situations and activities of special interest to the executive.
• Represent the Executive in meetings as assigned.
• Perform other related and incidental duties as needed or required.

Education Qualifications

High school diploma OR equivalent certificate (i.e., the California High School Proficiency Examination (CHSPE) or the General Educational Development (GED).

Experience Qualifications

Five (5) years of related office administrative and / or secretarial experience.

Required Knowledge, Skills And Abilities

• Knowledge of principles and practices of office management and organization.
• Knowledge of workflow, administrative processes, and operating procedures necessary to support the operations of an Executive office.
• Knowledge of and skill in advanced word processing, spreadsheet, email, presentation, and web content management software applications.
• Knowledge of English composition, spelling, grammar, and punctuation.
• Proficiency in Microsoft Office Suite.
• Ability to foster pertinent, effective group communication.
• Ability to implement a comprehensive administrative support program.
• Ability to use discretion and independent judgment in evaluating information of a sensitive and confidential nature.
• Ability to plan, direct, coordinate, and evaluate the work of others.

Licenses and Certifications

None

Why Join Us :

At Stanford Health Care, you will have the opportunity to work alongside visionary leaders and contribute to initiatives that impact healthcare on a global scale.

We offer a collaborative and inclusive work environment, competitive compensation, comprehensive benefits, and opportunities for professional growth and development.

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment.

Base Pay Scale : Generally starting at $47.75 - $62.08 per hour. The salary of the finalist selected for this role will be set based on a variety of factors.

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